Personal Secretary- Vapi

ob Title Executive Assistant To Chairman & Directors Department Executive Office / Cross-functional Support Hierarchy Level Executive Gender Preference Male / Female Pay Structure 35000 to 40000 (Depends on Skills) Reporting To Chairman & Directors PRIMARY RESPONSIBILITY Frequency Tasks/ Responsibilities Daily Tasks - Manage Calendar: Appointments, Meetings, Travel Plans - Handle Communications: eMails, Calls, Messages - Prepare Agendas, Take Minutes & Follow-Ups - Maintain Confidentiality & Records - Monitor And Update Chairman & Director’s Linkedin, Facebook, other Social Media Sites - Update WhatsApp Status For Sales Team - Office Admin: Typing, Filing, Contacts, Birthday, Anniversary Database - Coordinate With Branches, Agents, POSPs - Track & Manage Chairman & Director’s Credit Card Expenses - Handle Petty Cash & Personal Errands (Doctor, Restaurant, Personal Events) - Vendor Onboarding & Coordination - Corporate Gift / Purchase Execution - Exhibition / Sales Team Support If Ongoing - HR / Marketing Shoots Engagement Coordination If Scheduled - Task Sheet / Relative CRM Updates Weekly Tasks - Conduct Sales Review Meetings With Sales Team - Generate Sales Improvement Reports - Create Weekly MIS Reports On Customer Service - Monitor SEO Performance & Ensure Website Updates, Prepare & Manage Blogs / Articles - ePromotion Of Services - Data Mining & Analysis As Per Director’s Need - Training Coordination (If Scheduled) - Engage With Key Customer Accounts - Support New Management / Implementation Tasks Monthly Tasks - Plan Director’s Travel, Visa or Related Documentation (Domestic / International) - Conduct Monthly Sales Reviews - Provide Monthly Performance Feedback To Sales Team - Submit Innovative Ideas Report (With Implementation Review) - Execute & Check On Going Processes of New Initiatives (Eg. Library Management/ BIMA ecoStar) - Consolidate Special Task Updates Quarterly Tasks - Comprehensive Competition Analysis - Quarterly Sales Review Presentation To Directors - Strategic Review Of MIS (Customer Service, Sales, SEO, Social Media) - Review Online Management System - Evaluate & Redesign Social Media / SEO Strategy - Organize & Coordinate Company Events / Conferences - Review HR/Marketing Employee Engagement Activities JOB SPECIFICATION 1. Position Details ● Job Title: Executive Assistant To Director ● Reporting To: Managing Director ● Location: Head Office (With Domestic & International Travel As Required) ● Department: Executive Office / Cross-Functional Support 2. Educational Qualification ● Bachelor’s Degree (Business Administration / Management / Commerce / Marketing) ● MBA/PGDM (Preferred, Not Mandatory) ● Certification In Office Administration, Business Communication, Or Digital Marketing Is An Added Advantage 3. Work Experience ● Minimum 4–6 Years Of Experience As Executive Assistant / Personal Assistant / Office Manager ● Prior Experience In Sales Coordination, Marketing, Or Business Support Is Highly Desirable ● Experience In Handling Social Media Management, SEO Monitoring, And Reporting Preferred ● Exposure To Multi-Branch Coordination, Vendor Management, Or Event Management Will Be A Plus 4. Technical Skills ● Proficiency In Ms Office (Excel, Word, Powerpoint) – Advanced Excel Skills Must ● Familiarity With CRM Tools, Task Management Systems ● Good Understanding Of SEO, Social Media, Blogs, And ePromotions ● Ability To Prepare MIS, Dashboards, And Analytical Reports ● Strong Knowledge Of eMail, Calendar, And Travel Management Tools 5. Soft Skills ● Excellent Communication & Interpersonal Skills (English, Hindi; Regional Language Is A Plus) ● Strong Organizational & Time Management Ability ● High Level Of Discretion & Confidentiality ● Strong Problem-Solving And Decision-Making Ability ● Ability To Multitask And Work Under Pressure ● Proactive, Self-Motivated, And Result-Oriented 6. Personal Attributes ● Professional Demeanor With Ability To Represent The Director Internally & Externally ● Flexible And Open To Travel (Domestic & International) At Short Notice ● Strong Sense Of Ownership & Accountability ● High Level Of Integrity And Loyalty ● Willingness To Work Beyond Standard Office Hours, If Required ● The Person Must Be Open To Travel & Should Know Driving 4 Wheeler. 7. Key Performance Areas (Linked To KRAs) ● Efficiency In Calendar & Travel Management ● Accuracy In Reporting & MIS Preparation ● Effective Sales & Marketing Support ● Timely Execution Of Projects & Vendor Coordination ● Improved Digital Presence & SEO Performance ● Contribution To HR Engagement & Innovation

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person