Personal Assistant to Managing Director

Gender: Male

Experience: 4yr

Age :below 25

Job Summary:

The Personal Assistant to the Managing Director will provide high-level administrative, secretarial, and operational support to ensure the smooth functioning of the MD’s day-to-day activities. The role demands confidentiality, efficiency, and strong organizational skills.

Key Responsibilities:

• Administrative Support
• Manage the MD’s calendar, appointments, and travel schedules.
• Prepare meeting agendas, minutes, and follow-up actions.
• Handle daily correspondence—emails, calls, and official communications.
• Office Coordination
• Coordinate between departments (production, sales, accounts, design) for smooth workflow.
• Track and update project status reports for MD review.
• Ensure timely completion of tasks assigned by the MD.
• Documentation & Reporting
• Maintain important company documents, reports, and confidential files.
• Draft letters, memos, and presentations as instructed by the MD.
• Assist in data entry, Excel reporting, and file management.
• Client & Vendor Communication
• Support the MD in handling client queries, meeting coordination, and follow-ups.
• Communicate with suppliers and partners on behalf of the MD when required.
• Scheduling & Travel
• Organize meetings, events, and travel arrangements (tickets, hotel bookings, itineraries).
• Maintain expense records and prepare reimbursement summaries.
• Confidentiality & Professionalism
• Handle sensitive information with discretion.
• Maintain a professional attitude in all interactions.

Skills Required:

• Excellent communication (English & Malayalam).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Time management and multitasking ability.
• Smart, organized, and confident personality.
• Experience in coordination and follow-up roles.

Job Type: Full-time

Pay: From ₹18,000.00 per month

Work Location: In person