Personal Assistant to Managing Director

Job Descriptions for Executive Assistant:

1. Manage and maintain executives’ calendars, appointments, meetings, and travel schedules.

2. Coordinate internal and external meetings, including preparing agendas and minutes.

3. Handle phone calls, emails, and correspondence on behalf of executives..

4. Draft, review, and edit documents, presentations, and reports and submit to boss.

Communication & Coordination

1. Act as the primary point of contact between executives and internal/external stakeholders.

2. Coordinate communication flow within departments to ensure timely execution of tasks.

3. Follow up on pending tasks for employees of organization and ensure completion within deadlines.

Office & Document Management

1. Maintain organized filing systems for documents, records, and reports.

2. Manage confidential and sensitive information securely.

3. Assist in preparing monthly reports, MIS summaries, and data analysis as required.

Travel & Logistics

1. Arrange domestic and international travel, accommodations, and itineraries for the boss.

2. Prepare travel expense reports and reimbursement statements.

3. Hospitality arrangements (hotel and cab bookings)

Back Office Support

1. Assist in project coordination and tracking key deliverables.

2. Support executives in daily operational tasks, decision-making, and follow-ups.

3. Coordinate with HR, Finance, Admin, and other departments as needed.

Job Type: Full-time

Pay: ₹15,000.00 - ₹35,000.00 per month

Work Location: In person