Personal Assistant to Director

Role Overview:

We are looking for a dynamic, organized, and highly task-oriented Personal Assistant to support the Director across professional, administrative, and social responsibilities. This role requires exceptional communication, creativity, follow-up, and coordination abilities.

Key Responsibilities:

1. Meeting Management

• Attend and record minutes of meetings conducted by the Director.
• Share MOM with concerned stakeholders and ensure timely follow-up and closure of action points.

1. Task Follow-up

• Track progress of assigned tasks from various departments.
• Ensure regular reminders and updates to ensure deadlines are met.

1. Calendar & Appointment Management

• Manage and schedule meetings, calls, and personal engagements.
• Avoid conflicts and optimize time management for the Director.

1. Project Coordination

• Assist with execution of personal, social, and strategic projects initiated by the Director.
• Coordinate with internal teams and external partners where needed.

1. Data & Documentation

• Maintain and organize important documents, reports, and records.
• Create trackers and maintain data logs as specified.

1. Communication Logs

• Maintain a record of important communications and updates.
• Ensure organized access and retrieval of past discussions and decisions.

1. Social Media Management

• Handle social media accounts of the Director.
• Coordinate content creation, posting schedules, and engagement activities.

Required Skills:

• Excellent verbal and written

  communication skills

• Creative

  thinker with ability to manage social content and initiatives
• Strong

  task orientation and follow-up ability

• Competent in

  MS Office, Google Suite

  , and basic design tools
• Good

  presentation and documentation

  skills
• Ability to manage multiple priorities with a calm and professional approach
• Prior experience in assisting senior leadership is preferred