Personal Assistant to Director

The Personal Assistant to the Founder is a highly critical and trusted role responsible for providing comprehensive administrative, logistical, and personal support to ensure the Founder's time is maximized and their professional and personal life runs seamlessly. This role requires exceptional organizational skills, impeccable discretion, and the ability to anticipate needs and resolve issues proactively.

Key Responsibilities

1. Executive and Administrative Support

* Calendar & Schedule Management: Proactively manage and coordinate the Founder’s complex business and personal calendar, prioritizing meetings, appointments, and deadlines.

* Gatekeeping and Communication: Act as the primary point of contact and gatekeeper, screening and directing phone calls, emails, and internal/external requests. Draft and manage professional correspondence on behalf of the Founder.

* Meeting Preparation: Organize internal and external meetings, including preparing agendas, collating necessary briefing materials, booking rooms, and occasionally attending to take detailed minutes and follow up on action items.

* Documentation and Filing: Develop and maintain an efficient physical and digital filing system to ensure easy retrieval of critical documents and information.

2. Travel and Logistics Management

* Complex Travel Planning: Arrange all aspects of complex domestic and international travel (flights, accommodations, ground transportation, visa requirements), creating detailed, pre-vetted itineraries.

* Expense Management: Track, compile, and submit detailed expense reports and manage corporate credit card reconciliations.

3. Personal Support and Errands

* Personal Appointments: Schedule and manage personal appointments (e.g., medical, household) and commitments.

* Home & Vendor Liaison (as needed): Coordinate with household staff, contractors, and vendors for personal projects, home maintenance, and services, acting as the primary point of contact.

* Event and Gift Coordination: Plan and execute personal events, gatherings, or dinners. Source and purchase personal items and gifts as required.

4. Project and Operations Support

* Light Research: Conduct background research on various topics, compiling findings into clear, concise summaries or reports for the Founder.

* Ad-hoc Projects: Manage and support special projects, both business and personal, as assigned by the Founder.

Required Skills and Qualifications

* Proven Experience: Minimum of [X] years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a C-level executive or Founder.

* Discretion & Confidentiality: Absolute integrity and proven ability to handle sensitive information with the utmost discretion.

* Exceptional Organizational Skills: Demonstrated ability to manage multiple priorities, meet tight deadlines, and maintain meticulous attention to detail.

* Communication Mastery: Outstanding written and verbal communication skills; ability to interact professionally and confidently with clients, partners, and senior stakeholders.

* Tech Proficiency: High proficiency in [Specify Key Software: e.g., Microsoft Office Suite (Outlook, Word, Excel), Google Workspace, CRM tools, etc.] and a strong ability to quickly adopt new technologies.

* Proactive & Resourceful: Must be a self-starter who anticipates needs and tackles challenges independently with a resourceful, "figure-it-out" attitude.

* Flexibility: Willingness to be flexible with hours and occasionally work outside of traditional business hours to support the Founder's schedule.

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person