Personal Assistant to Director

Role Overview:

We are seeking a highly organized, discreet, and efficient Personal Assistant to support the Directors of Gulmohar Lane in managing day-to-day administrative, professional, and coordination tasks. The role requires excellent communication skills, a proactive mindset, and the ability to handle confidential matters with integrity. The PA will support both Directors in a balanced manner, ensuring seamless time and task management, follow-ups, and coordination across business and limited personal functions.

Key Responsibilities:

Administrative Support

• Manage calendars, schedule appointments, meetings, and calls for both Directors
• Maintain reminders and to-do lists; follow up on action items and deadlines
• Draft, review, and organize emails, documents, and presentations
• Coordinate with internal teams (sales, operations, HR, marketing) for tasks delegated by the Directors

Travel & Logistics

• Plan and book travel itineraries (flights, hotels, cars) for both domestic and international trips
• Prepare travel packs with agendas, meetings, and contact details
• Handle reimbursements and travel-related documentation

Communication & Coordination

• Liaise with vendors, clients, collaborators, and team members on behalf of both Directors
• Screen and prioritize incoming messages and calls
• Coordinate meeting agendas and prepare minutes of meetings when required

Project & Task Follow-ups

• Maintain a tracker of ongoing projects/tasks assigned by each Director
• Ensure timely updates, reports, and escalation where necessary
• Coordinate execution of key tasks related to business events, launches, or personal occasions

Personal & Household Support (Limited)

• Coordinate personal appointments, family travel, or errands when required
• Manage invites, RSVPs, and occasional personal correspondence
• Discreetly assist in managing calendars and routines that may overlap with family/work schedules

Key Attributes:

• Good written and verbal communication in English and Hindi
• Tech-savvy (comfortable with Google Workspace, WhatsApp, Zoom, and basic document editing tools)
• High discretion and trustworthiness in handling sensitive information
• Strong time management and multitasking abilities
• A sense of aesthetics and an understanding of design-led businesses is a plus
• Positive attitude, emotionally intelligent, and well-spoken

Experience & Qualifications:

• Minimum 2–4 years of experience as an Executive/Personal Assistant
• Graduation required; a background in business, communication, or administration preferred
• Experience working with entrepreneurs, founders, or creative professionals is a plus.

Location: Jaipur (with occasional travel or remote coordination as needed)
Reporting to: Directors

Job Type: Full-time

Pay: ₹22,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person