Personal Assistant (PA) To Chief Operating Officer (COO) - Female ONLY

Job Title

Location

Employment Type

Department

About IndiaFilings

IndiaFilings is one of Indias leading platforms providing legal, compliance, taxation, and business advisory services to startups, SMEs, and enterprises across India and UAE. We work in a fast-paced, process-driven environment focused on operational excellence and client satisfaction.

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to the COO who will act as a strategic support partner. The role requires managing the COOs schedule, coordinating with internal and external stakeholders, tracking key deliverables, and ensuring smooth day-to-day operations at the leadership level.

Key Responsibilities

• Executive Support

• Manage the COOs calendar, meetings, appointments, and travel arrangements

• Act as the primary point of contact between the COO and internal/external stakeholders

• Prepare agendas, presentations, reports, MOMs, and follow-ups for meetings

• Handle confidential and sensitive information with utmost discretion

• Coordination & Operations

• Coordinate with department heads (Sales, Operations, HR, Finance, Compliance) to track tasks and deadlines

• Monitor operational updates, MIS reports, and performance dashboards

• Follow up on action items, escalations, and priority initiatives assigned by the COO

• Assist in reviewing SOPs, process improvements, and operational documentation

• Communication & Documentation

• Draft professional emails, internal communications, and official correspondence

• Maintain structured records, files, trackers, and reports

• Support compliance-related documentation and internal audits as required

• Business & Strategic Support

• Assist in planning reviews, leadership meetings, and operational discussions

• Conduct basic research, data analysis, and competitor benchmarking when required

• Support special projects, cross-functional initiatives, and leadership-driven tasks

Required Skills & Qualifications

• Bachelors degree (MBA or equivalent preferred)

• 25 years of experience as a PA / Executive Assistant / Operations Coordinator

• Excellent written and verbal communication skills

• Strong organizational, multitasking, and follow-up abilities

• Proficiency in MS Excel, PowerPoint, Word, Google Workspace

• Ability to work in a fast-paced, dynamic environment

• High level of professionalism, confidentiality, and ownership

Preferred Experience

Experience working with CXOs / senior leadership

Exposure to consulting, professional services, legal, tax, or compliance firms

Strong understanding of business operations and reporting

What We Offer

Opportunity to work closely with senior leadership

High learning and growth exposure across business functions

Structured processes and professional work environment

Competitive salary with performance-based growt

Call/whatsapp - 8591200199

meet - Diksha

address - Aurum PropTech Ltd (Majesco Ltd), 6th Floor, Millennium Business Park, Mahape, Navi Mumbai 400710.