Office Assistant

LOCATION

OBJECTIVE

KEY RESPONSIBILITIES

• Logistics, stationeries, batteries, New Year printing materials indent processing.
• Logistics local work order and local purchase order creation in excel.
• Making purchase orders, work orders and service orders using FACT software for plant and HO.
• Uploading purchase order and work orders on NITYAM portal.
• Research and evaluate vendor to compare pricing and services.
• Keeping track of insurance renewal and processing for renewal.
• Monthly track of vehicles challan and payment, Maharashtra E challan and Parivahan E challan.
• Coordination for consignment clearance.
• Flight and train ticket booking
• Office boys book checking, for assigned work in time and out time.
• Making E-way bills.
• Contacting to customer care for flight rescheduling and for other queries.
• Making monthly credit card statement and attaching supporting bills.
• Ordering Cake for birthday celebration of employees and preparing excel report.
• Online purchase for Plant e.g., from snap deal.
• Making amendment.
• Maintaining contact diary.
• Preparing registration of contract.
• Making cover letter.
• Builds and maintains relationship with vendors.
• Select prospective vendors and negotiate contracts.
• Saturday Lunch order for HO.
• Staff welfare and AMC renewal POs for plant and HO
• Evaluate vendors based on quality, delivery period and price.
• Invoice summary preparation.
• Booking bus and car on rent.
• Arranging trailer for plant
• Invoices submitting to accounts for payment.
• Filing documents.
• Getting quotation from vendors and preparing comparison

JOB SPECIFICATION

• Be Good Listener
• Possess good communication skills- written and verbal
• Good multitasking skills
• Excellent at Time Management
• Good Technical understanding
• An avid quick learner.