Personal Assistant

Job Title: Personal Assistant to Director – Jewellery Wholesale & Retail Business

Location: C G Road, Ahmedabad -Gujarat
Employment Type: Full-Time (On-site )
Reports To: Managing Director / Business Owner

About the Company:

P Soni Jewels LLP is a leading jewellery wholesale and retail business specializing in fine gold & Antique jewellery. With a reputation for craftsmanship, integrity, and service excellence, we supply to retail partners and individual clients across Gujarat. We are looking for a highly organized and proactive Personal Assistant to support the Director in day-to-day operations, client relations, and administrative management.

Position Overview:

The Personal Assistant will provide comprehensive administrative and operational support to the Director. This role requires excellent organizational skills, discretion, professionalism, and the ability to manage multiple tasks in a fast-paced business environment. Prior experience in the jewellery, luxury goods, or fashion industry will be an advantage.

Key Responsibilities:Administrative Support:

• Manage the Director’s calendar, appointments, travel arrangements, and daily schedules.
• Prepare and organize business documents, presentations, quotations, and reports.
• Handle correspondence, calls, and emails professionally and promptly.
• Maintain accurate records of inventories, sales, and client information.

Operational Assistance:

• Coordinate with suppliers, artisans, and retail partners regarding orders, deliveries, and stock updates.
• Support in jewellery inventory management, including tracking, labeling, and documentation.
• Assist in overseeing wholesale and retail operations, including client orders and dispatch.
• Help organize trade shows, exhibitions, or client meetings.

Client Relations:

• Act as the first point of contact for high-profile and wholesale clients.
• Support the Director in preparing client proposals, catalogues, and pricing information.
• Maintain confidentiality and professionalism in all client interactions.

Finance & Reporting:

• Assist in basic bookkeeping, invoicing, and payment tracking in coordination with the accounts team.
• Prepare expense reports and assist with budget tracking.

Marketing & Sales Support (as needed):

• Coordinate updates for social media, catalogues, and marketing materials.
• Assist in managing photoshoots, new collection launches, or showroom displays.

Skills & Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Minimum 2–4 years of experience as a Personal Assistant, Executive Assistant, or in jewellery/luxury retail.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) and familiarity with jewellery inventory software (preferred).
• Excellent communication and interpersonal skills.
• High level of discretion, integrity, and professionalism.
• Fluent in [local language].

Working Hours & Benefits:

• Working Hours: [e.g., Monday to Saturday, 10 AM – 8 PM]
• Compensation: Competitive salary based on experience.
• Benefits: [Provident Fund , Annual bonuses, etc.]

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person