PA To Vice Chancellor

Apeejay Stya University, Sohna requires Secretarial Assistant / PA to Vice Chancellor.

Summary of Job:-

Job Responsibilities :

Executive Support & Schedule Management:

• Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations
• Extremely active calendar management /appointments, prioritization and understanding / analyzing the need
• Plans, coordinates and ensures the VC' schedule is followed and respected
• Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution
• Provides a bridge for smooth communication between the VC's office and internal departments; demonstrating leadership to maintain credibility, trust,and support
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the VC.
• Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures.

Office Management / Administration:

• VC office related Projects Management & Coordination
• Understand and internalise agenda of the VC
• Ability to drive and manage VC's office
• Drive each vertical
• Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management
• Communication link with external constituents such as Government, Trade / Industry bodies etc
• Prepare drafts of speeches & communication
• Be eyes and ears of the VC
• Draw attention to exceptions and deviances
• Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary)
• Initiate and respond to written and verbal correspondence, including composition, editing and distribution
• Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures
• Creating and collate necessary presentations and paperwork before meetings
• Filing physical and online efficiencies
• Any other work as and when assigned by the VC

Graduate preferably English (Hons) & Course from YWCA Secretarial Practice

If interested, please email your resume at taranmeet.kaur@apeejay.com