PA to Regional Director (Mumbai, India)

About the role

Our client, one of the world’s leading privately owned multi-channel retail groups is looking for an energetic and outstanding Personal Assistant support the Business Owner in Mumbai, India. This role will offer the most exciting of environments and cover a wide range of exposure across multiple parts of the ever-expanding business.

Key Responsibilities

• Screening phone calls, emails and other correspondence and forwarding important messages while responding to routine inquiries.
• Scheduling and managing appointments and meetings for the Senior Executive.
• Making travel arrangements, including booking flights, visas, hotels, and transportation for the Senior Executive and family members
• Organizing and maintaining both paper and electronic files and records
• Handling expense reports and reimbursement requests
• Liasing with other senior staff members, clients, vendors, and partners
• Collaborating with other administrative staff members for day-to-day routine requirement
• Maintaining confidentiality and handling sensitive information appropriately
• Maintaining & Updating Club Membership Accounts for the Senior Executive
• Updating and usage of Reward Points of all Airlines and Credit Cards for the Senior Executive and family.
• Keeping a tab on all the renewals of Passports & Visas for the Senior Executive and family.
• Maintaining Personal Bank Accounts (internet transactions, etc.)
• Maintaining Financial Year Travel Details for the Senior Executive for his NRI Status
• Coordinating with the Advocates for the ongoing cases
• Arranging Visa for the Household Staff for their travel with the family to other countries
• Attending to all the maintenance of the house and daily household needs in coordination with the houses hold staff.
• Visit Residence to check on the smooth running of the house, i.e. working of the internet, appliances, etc.
• Booking of Hotels for all the Buyers visiting the company’s offices and facilities.

Qualifications:

• Minimum of 10 years' experience directly supporting at the C-Suite level.
• Possess a global mindset by having worked with expatriate bosses both directly and indirectly across multiple time zones
• Exceptional written and verbal communication skills in English
• Tech savvy with apps, and systems
• Exceptional stakeholder management and be the gatekeeper for the Senior Executive
• Ability to anticipate needs or problems, think "outside of the box" and proactively offer solutions.
• A strong service ethic, commitment, flexibility, and resilience required.
• Responsive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities.
• Detail minded with ability to prioritise workload and meet with tight deadlines.
• Energetic with ability to remain calm and focused in fast-paced environments.
• Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

Job Code: SM/67857

For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com

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Please note that only shortlisted candidates will be contacted