About the role Our client, one of the world’s leading privately owned multi-channel retail groups is looking for an energetic and outstanding Personal Assistant support the Business Owner in Mumbai, India. This role will offer the most exciting of environments and cover a wide range of exposure across multiple parts of the ever-expanding business. Key Responsibilities Screening phone calls, emails and other correspondence and forwarding important messages while responding to routine inquiries. Scheduling and managing appointments and meetings for the Senior Executive. Making travel arrangements, including booking flights, visas, hotels, and transportation for the Senior Executive and family members Organizing and maintaining both paper and electronic files and records Handling expense reports and reimbursement requests Liasing with other senior staff members, clients, vendors, and partners Collaborating with other administrative staff members for day-to-day routine requirement Maintaining confidentiality and handling sensitive information appropriately Maintaining & Updating Club Membership Accounts for the Senior Executive Updating and usage of Reward Points of all Airlines and Credit Cards for the Senior Executive and family. Keeping a tab on all the renewals of Passports & Visas for the Senior Executive and family. Maintaining Personal Bank Accounts (internet transactions, etc.) Maintaining Financial Year Travel Details for the Senior Executive for his NRI Status Coordinating with the Advocates for the ongoing cases Arranging Visa for the Household Staff for their travel with the family to other countries Attending to all the maintenance of the house and daily household needs in coordination with the houses hold staff. Visit Residence to check on the smooth running of the house, i.e. working of the internet, appliances, etc. Booking of Hotels for all the Buyers visiting the company’s offices and facilities. Qualifications: Minimum of 10 years' experience directly supporting at the C-Suite level. Possess a global mindset by having worked with expatriate bosses both directly and indirectly across multiple time zones Exceptional written and verbal communication skills in English Tech savvy with apps, and systems Exceptional stakeholder management and be the gatekeeper for the Senior Executive Ability to anticipate needs or problems, think "outside of the box" and proactively offer solutions. A strong service ethic, commitment, flexibility, and resilience required. Responsive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities. Detail minded with ability to prioritise workload and meet with tight deadlines. Energetic with ability to remain calm and focused in fast-paced environments. Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook) Job Code: SM/67857 For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com Personal data collected will be used for recruitment purposes only By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy Please note that only shortlisted candidates will be contacted
About the role Our client, one of the world's leading privately owned multi-channel retail groups is looking for an energetic and outstanding Personal Assistant support the Business Owner in Mumbai, India. This role will offer the most exciting of environments and cover a wide range of exposure across multiple parts of the ever-expanding business. Key Responsibilities Screening phone calls, emails and other correspondence and forwarding important messages while responding to routine inquiries. Scheduling and managing appointments and meetings for the Senior Executive. Making travel arrangements, including booking flights, visas, hotels, and transportation for the Senior Executive and family members Organizing and maintaining both paper and electronic files and records Handling expense reports and reimbursement requests Liasing with other senior staff members, clients, vendors, and partners Collaborating with other administrative staff members for day-to-day routine requirement Maintaining confidentiality and handling sensitive information appropriately Maintaining & Updating Club Membership Accounts for the Senior Executive Updating and usage of Reward Points of all Airlines and Credit Cards for the Senior Executive and family. Keeping a tab on all the renewals of Passports & Visas for the Senior Executive and family. Maintaining Personal Bank Accounts (internet transactions, etc.) Maintaining Financial Year Travel Details for the Senior Executive for his NRI Status Coordinating with the Advocates for the ongoing cases Arranging Visa for the Household Staff for their travel with the family to other countries Attending to all the maintenance of the house and daily household needs in coordination with the houses hold staff. Visit Residence to check on the smooth running of the house, i.e. working of the internet, appliances, etc. Booking of Hotels for all the Buyers visiting the company's offices and facilities. Qualifications: Minimum of 10 years experience directly supporting at the C-Suite level. Possess a global mindset by having worked with expatriate bosses both directly and indirectly across multiple time zones Exceptional written and verbal communication skills in English Tech savvy with apps, and systems Exceptional stakeholder management and be the gatekeeper for the Senior Executive Ability to anticipate needs or problems, think outside of the box and proactively offer solutions. A strong service ethic, commitment, flexibility, and resilience required. Responsive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities. Detail minded with ability to prioritise workload and meet with tight deadlines. Energetic with ability to remain calm and focused in fast-paced environments. Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook) Job Code: SM/67857 For further information, please kindly contact Shaleena Mulchandani or email your details across to [HIDDEN TEXT] Personal data collected will be used for recruitment purposes only By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy Please note that only shortlisted candidates will be contacted
As a Personal Assistant supporting the Business Owner of a leading multi-channel retail group in Mumbai, India, you will be responsible for various key tasks including: - Screening phone calls, emails, and other correspondence, forwarding important messages, and responding to routine inquiries. - Scheduling and managing appointments and meetings for the Senior Executive. - Making travel arrangements for the Senior Executive and family members, including booking flights, visas, hotels, and transportation. - Organizing and maintaining both paper and electronic files and records. - Handling expense reports and reimbursement requests. - Liaising with senior staff members, clients, vendors, and partners. - Collaborating with other administrative staff members for day-to-day requirements. - Maintaining confidentiality and handling sensitive information appropriately. - Keeping track of Club Membership Accounts, Reward Points, passport renewals, Visa arrangements, personal bank accounts, financial year travel details, and coordinating with advocates and household staff. - Checking the smooth running of the house and coordinating hotel bookings for visitors. Qualifications required for this role include: - Minimum of 10 years" experience directly supporting at the C-Suite level. - Global mindset with experience working across multiple time zones. - Excellent written and verbal communication skills in English. - Tech-savvy with apps and systems. - Exceptional stakeholder management skills. - Ability to anticipate needs, offer proactive solutions, and prioritize workload effectively. - Energetic, detail-oriented, and able to remain calm in fast-paced environments. - Advanced knowledge of Microsoft Office suite. If you are interested in this position, please contact Shaleena Mulchandani or email your details to sm@charlottefrank.com for further information.,