Operations Specialist

Job Advertisement

Operations & Admin Executive

Location: Mumbai region residents only

Company:

Employment Type:

About Us

The Bucket List Travel Company

Operations & Admin Executive

The Role

This is a hands-on, coordination-heavy role ideal for someone who enjoys working with numbers, organizing details, and being the go-to person that keeps things running smoothly. You’ll be supporting the sales team by coordinating with agents and suppliers, managing quotes and logistics, tracking costs, and ensuring our clients receive the exceptional service we’re known for.

Key Responsibilities

• Assist the

  sales team

  in compiling safari packages by coordinating with local agents, lodges, guides, and transport providers.
• Use

  Microsoft Excel

  to manage costings, build pricing sheets, and track client payments
• Gather and organize quotes, confirmations, and booking details from multiple suppliers.
• Maintain operational trackers and ensure all logistical elements are aligned before client travel.
• Prepare final documents and handovers (itineraries, vouchers, confirmations) for sales to deliver to clients.
• Support with CRM updates, invoice tracking, and client folder management.
• Follow up with suppliers on pending bookings and ensure timely responses to the sales team.
• Help collect post-trip feedback and testimonials to assist with quality control and marketing.

Who We’re Looking For

• 1–3 years of experience in an operations role, Freshers with the skill set listed can also apply.
• Strong

  Microsoft Office skills

  , especially

  Excel

  (you must be comfortable using formulas and organizing data).
• High level of

  numerical accuracy

  and attention to detail.
• Excellent communication and coordination abilities.
• Self-motivated, organized, and able to manage multiple moving parts.
• Familiarity with travel industry components is a

  strong plus

  but not necessary.
• Experience with CRM systems is an added advantage.

Why Join Us?

• Be part of a

  fast-growing, passionate team

  creating exceptional travel experiences.
• Opportunity to grow within the company and take on more responsibility over time.
• Work in a role that combines travel operations, and client service.
• Flexible work culture with a commitment to excellence and innovation.
• Training will be provided related to role required by the respected team.

How to Apply

CV and a short cover letter