Operations Executive - Bunker and Supplies

Position Title: Bunker Operations Executive

Department: Chartering Operations

Location: Gandhidham/Navi Mumbai

Reports To: Chartering Manager

Role Purpose

Responsible for managing bunker supply, fresh water delivery, and cargo survey operations for owned and chartered vessels. The role ensures compliance with regulations, efficient coordination with suppliers/agents, accurate documentation, and timely financial follow-ups to support smooth maritime operations.

Key Responsibilities

Bunker Operations

· Monitor vessel ROB and fuel consumption; plan and arrange bunker supplies.

· Obtain port permissions and coordinate with suppliers/agents for delivery.

· Ensure compliance with SOPs, regulations, and documentation (BDN/E-BDN, test certificates).

· Validate invoices, support payment settlements, and update diesel rates.

· Identify and negotiate with new suppliers/traders.

Fresh Water Supply

· Track vessel-wise fresh water ROB and consumption.

· Arrange permissions and coordinate supplies with agents/suppliers.

· Verify delivery documents, obtain vessel confirmations, and review invoices.

· Submit monthly consumption and ROB reports.

Cargo Condition & Surveys

· Arrange and monitor cargo condition surveys at loading/discharge ports.

· Collect survey reports/certificates, maintain records, and assist in claims/disputes.

· Provide timely operational and compliance updates to management.

Skills & Competencies

· Knowledge of bunkering, water supply, and cargo survey operations.

· Strong coordination, negotiation, and stakeholder management.

· Proficiency in documentation, reporting, MS Office, and digital records.

· Analytical, detail-oriented, and able to manage multiple tasks.

Qualifications & Experience

· Bachelor’s degree in Marine/Shipping/Logistics/Commerce or related field.

· 2–5 years’ experience in bunker operations or marine supplies.

· Familiarity with bunkering and cargo documentation, supplier coordination, and financial processes.

Work Cycle

· Daily: ROB monitoring, noon reports, operational follow-ups.

· Weekly: Supplier/creditor and survey updates.

· Fortnightly: Diesel rate updates.

· Monthly: ROB/consumption reports, survey documentation.

· As Required: Supplier negotiations, urgent payments, surveys, permissions.