Operations Associate - PA & Office Management

About the Role:

Unreconciled is seeking for a highly organized and proactive Operations Associate to support our leadership team with a blend of Personal Assistant duties and Office Management responsibilities. This role requires exceptional communication skills, multitasking ability, and a problem-solving mindset. You will play a key role in keeping the office running smoothly and assisting senior executives in their day-to-day administrative and operational needs.

Key Responsibilities: Executive / Personal Assistant Duties (50%)

• Manage calendars, schedule meetings, and coordinate travel for senior executives
• Handle correspondence, emails, and calls on behalf of the leadership team
• Assist with personal tasks and errands as needed
• Maintain discretion and confidentiality at all times.

Office Management Duties (50%)

• Act as the point of contact for vendors, service providers, and building management
• Manage office supplies, equipment, and maintenance requests
• Maintain records, manage documentation, and oversee filing systems
• Contribute to process improvement and operational efficiency initiatives
• Liaise between departments to ensure seamless coordination

Required Skills & Experience:

Essential:

• Bachelor’s degree in Business Administration, Communications, or related field
• 1+ year of experience in a similar administrative, operations, or PA role
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Proficiency in experience with tools like Google Workspace
• Proactive, adaptable, and able to thrive in a fast-paced environment

Preferred:

• Prior experience supporting C-level executives or senior leadership
• Event planning or coordination experience 
• Strong attention to detail with a knack for anticipating needs before they arise
• Ability to juggle competing priorities with a calm and solutions-oriented approach
• Experience managing third-party vendors or service contracts
• Knowledge of workplace safety and facility operations best practices

Who You Are:

• Proactive Problem Solver:

  You anticipate needs, resolve issues before they arise, and always stay one step ahead

  .

• Organized Multitasker:

  You excel at juggling schedules, tasks, and requests without missing a beat.

• Discreet and Trustworthy:

  You handle confidential information with professionalism and integrity.

• Clear Communicator:

  Whether drafting an email, coordinating an event, or handling vendor calls, you communicate with clarity and confidence.

• Detail-Oriented Executor:

  You catch the small things that make a big difference and always deliver polished work.

Work Environment:

• Hours:

  12:30 PM - 10:00 PM IST (aligns with global clients)

• Location:

  Ahmedabad office (in-person role)

• Career Path:

  Opportunity to grow into Operations Manager

Company Perks:

• UK Work Culture

  : Be part of a collaborative environment inspired by the best of UK work culture.

• 12 Fixed Holidays Per Year

  : Enjoy a generous holiday package.

• 18 Casual Leaves Per Year

  : Take time off for personal matters when needed.

• 14 Work from Home Days Per Year

  : Flexibility to work from home.

• Best in Class Infrastructure

  : Work in a top-tier office with excellent facilities.

• Dinner Is On Us

  : We treat the team to a meal!

Benefits

• Competitive salary based on experience.
• Professional development opportunities, including certifications.
• A dynamic, supportive team environment.