Operations and Logistics Administrator

Job description

Position Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure the smooth operation of our office. The ideal candidate will be detail-oriented, have excellent communication skills, and be able to manage multiple tasks efficiently.

Job Purpose:

The Operations and Logistics Administrator is responsible for supporting the smooth day-to-day operations of the company by coordinating logistics, managing administrative tasks, maintaining inventory records, and liaising with suppliers, customers, and internal departments to ensure efficient service delivery.

Key Responsibilities:Logistics & Supply Chain Support

• Coordinate inbound and outbound shipments, including documentation and scheduling.
• Track deliveries and resolve shipment delays or discrepancies.
• Maintain accurate inventory records and stock levels.
• Liaise with suppliers, transport companies, and warehouse staff to manage supply chain activities.
• Ensure compliance with import/export regulations and company policies.
• Office Management: Oversee daily office operations.
• Communication: Answer and direct phone calls, respond to emails, and handle correspondence on behalf of the team.
• Document Management: Prepare, format, and proofread documents, reports, and presentations. Maintain and organize electronic and paper filing systems.
• Customer Service: Inbound and Outbound calls
• Data Entry: Input and update data in various systems and databases accurately.
• Leader Quality
• Check Deliverables and calls
• Maintain the Excels
• Upload and maintain Purchase Orders
• Maintain companies status

Operations Support

• Assist in planning and executing operational processes and procedures.
• Support production or service teams with necessary logistical and administrative assistance.
• Maintain operations documentation such as schedules, logs, and status reports.
• Provide insights or reports to improve operational efficiency.

Administrative Duties

• Maintain organized filing systems for logistics and operational documents.
• Prepare and process purchase orders, invoices, and delivery notes.
• Assist with data entry, internal reports, and updating system records.
• Support meetings, travel bookings, or scheduling for operations staff.

Communication & Coordination

• Serve as a point of contact between logistics partners and internal departments.
• Provide updates to management regarding shipments, inventory, or operational issues.
• Resolve routine logistical and administrative issues in a timely manner.

Requirements:Education & Experience

• Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or experience in related field.
• 2+ years of experience in a similar operations/logistics support role.

Skills

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or logistics software is a plus.
• Attention to detail and ability to multitask in a fast-paced environment.

Preferred Attributes

• Familiarity with shipping procedures and customs regulations (if international).
• Analytical mindset and problem-solving ability.
• Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: ₹10,358.28 - ₹31,330.42 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person