Operations and Finance Head

Location: Kolkata

Department: Core Leadership – Backend

Reports To: Founder / CEO

Team: Depot Executives, Accounts Assistants, Legal/Compliance Partners

Role Overview:

We are looking for a detail-driven, dependable Operations & Finance Head based in Kolkata, who will take full ownership of depot coordination, financial management, and legal compliance. This is a leadership role that sits at the backbone of the company’s execution engine — helping ensure stock moves efficiently, accounts are accurate, and all statutory/legal work is in order.

Key Responsibilities:

1. Depot Operations & Coordination

• Oversee day-to-day working of depots across India – stock inward, dispatches, damages, returns.
• Monitor order fulfilment SLAs across Modern Trade, General Trade, and E-commerce partners.
• Ensure depot stock levels are within min–max norms; track stock ageing and reconciliation monthly.
• Review CFA agreements, enforce SOPs, and resolve disputes or escalations related to logistics.

2. Finance & Accounts

• Manage day-to-day accounting, working capital, and cash flow planning for the company.
• Track receivables from channel partners, online platforms, and distributors; ensure timely collections.
• Oversee payables to vendors, freight partners, and CFAs — within budgeted timelines.
• Lead coordination with external accounting firms for bookkeeping, GST, TDS, and audit compliance.
• Maintain item-wise, depot-wise cost sheets including conversion, packaging, transport, and taxes.

3. Legal & Statutory Compliance

• Manage and maintain all agreements: CFAs, vendors, transporters, Modern Trade TOTs, NDAs, etc.
• Track renewals, insurance claims, and legal documentation (Udyam, MSME, GST, ROC, etc.).
• Coordinate with legal consultants for contract vetting, dispute resolution, or regulatory issues.
• Ensure timely and accurate compliance with all statutory bodies and authorities.

4. MIS & Data Reporting

• Design and maintain daily, weekly, and monthly dashboards for:
• Sales performance by depot, channel, SKU
• Stock availability and ageing by depot
• Outstanding collections and credit cycle tracking
• Profitability dashboards – SKU-wise, depot-wise, customer category-wise

Candidate Profile:

• Education: CA / MBA (Finance) / M.Com / Semi-qualified CA
• Experience: 5–10 years in FMCG, D2C, or distribution-led business
• Strong grounding in depot operations, financial hygiene, and basic legal handling
• Advanced Excel skills, good understanding of ERPs (e.g. RealBooks, Zoho, Tally), and Google Sheets
• Process-driven, disciplined, able to work hands-on while setting scalable backend systems
• Based in Kolkata, with ability to travel to depots occasionally

Why This Role is Crucial:

• You will be the central nerve center between Sales, Accounts, Supply Chain, and Legal
• Opportunity to shape backend systems in a scaling startup
• Path to evolve into COO / CFO as the company expands
• Work directly with the Founder and influence key strategic decisions