Operations, Accounts & Compliance Executive

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About TelebortiX Innovations

TelebortiX is a leading deep-tech UAS company building India’s next generation of high-altitude, long-range logistics and ISR platforms. As we scale rapidly with defence traction, investor onboarding, and multi-site operations (Delhi + Bengaluru), we need a high-ownership operations professional who can manage admin, accounts, and compliance workflows end to end.

Role Overview

We are looking for a smart, detail-oriented Operations, Accounts & Compliance Executive who can manage:

• Day-to-day administration
• Accounting support & bookkeeping
• Coordination with our CA, CS, & Legal teams
• Compliance documentation & tracking
• Vendor and payment workflows
• Investor documentation and filings support
• Office management and operations

This is a central role that ensures the entire organisation runs smoothly, compliances are met, documents are accurate, and all back-office operations are reliable.

Key Responsibilities

1. Admin & Office Operations

• Manage day-to-day office operations (leases, access, utilities, vendors)
• Liaise with managed office partners
• Manage travel bookings, vendor coordination, and schedules
• Maintain asset inventory, procurement logs & courier tracking
• Handle onboarding/offboarding checklists for employees and interns

2. Accounting & Financial Operations

• Track all payments, vendor invoices, and reimbursements
• Maintain expense sheets and monthly burn reports
• Prepare and share payment summaries for management approval
• Coordinate with CA for GST, TDS, payroll, and monthly filings
• Maintain accurate books in Zoho Books / Tally (training will be provided)
• Manage vendor databases, quotations, purchase orders, and receipts

3. Secretarial & Compliance Support

• Maintain all company registers: share capital, board documents, investor lists
• Coordinate with legal/CS for PAS-3, MGT-14, SH-7, SH-8, SH-12, SSHA, and other filings
• Organize documents for fundraising, share allotment, and investor communication
• Track compliance deadlines (ROC, GST, MCA filings, board meetings, AGM)
• Maintain signed agreements, NDAs, MoUs, employment contracts, etc.
• Prepare MIS reports for management reviewing compliance & accounting status

4. Investor & Documentation Management

• Maintain investor communication lists
• Assist in creating investor updates, email sharing, and document packaging
• Track receipt of funds, share certificates, courier acknowledgements
• Coordinate with consultants, advisors, and external partners

5. Operational Support Across the Company

• Support procurement for engineering teams (quotes, PO, payments, delivery follow-up)
• Track expenses related to R&D, testing site, office leases, and HR operations
• Maintain HR documentation, attendance logs, and policy documents

Required Skills & Experience

Must-Have Skills

• Strong experience (2–6 years) in admin, accounts, or operations roles
• Hands-on experience with Tally, Zoho Books, or similar software
• Strong documentation and organisational discipline
• Ability to manage compliance paperwork accurately
• Excellent written and verbal communication
• Strong follow-up & coordination ability
• High accountability and ownership mindset

Good-to-Have Skills

• Experience supporting CA/CS documentation
• Startup experience preferred
• Familiarity with GST, TDS, payroll, and expense management
• Ability to work with senior leadership and investors
• Comfort dealing with government portals (MCA, GST, EPFO, etc.)

Personal Attributes

• Highly trustworthy and confidential
• Extremely detail-oriented (zero-error mindset)
• Proactive: anticipates tasks before they are asked
• Comfortable multitasking across multiple workflows
• Professional and polished communication style

Why Join TelebortiX

• Work directly with a globally recognized founder & leadership team
• Be part of a high-growth deep-tech company
• Ownership and autonomy in shaping operations from the ground up
• Fast career growth as the company scales