Office Coordinator

📌 Office Coordinator – Job Role & Responsibilities 🔹 Job Role An Office Coordinator manages day-to-day administrative tasks, supports staff, maintains office operations, and ensures smooth functioning of the workplace. 📌 Key Responsibilities 1. Administrative Support Manage daily office operations and administrative activities. Handle emails, phone calls, and correspondence. Maintain office calendars, schedules, and meeting appointments. Assist in document preparation, filing, and record maintenance. 2. Office Management Monitor office supplies and place orders when needed. Coordinate with vendors, service providers, and maintenance teams. Ensure cleanliness, safety, and proper functioning of office equipment. Maintain inventory of stationery, devices, and assets. 3. Staff & Team Support Support HR in onboarding, training schedules, and documentation. Assist employees with administrative needs. Coordinate internal communication and circulate important information. 4. Coordination & Communication Act as a point of contact between departments. Arrange meetings, prepare agendas, and handle meeting minutes. Coordinate travel arrangements, accommodations, and logistics. 5. Documentation & Reporting Maintain and update databases, spreadsheets, and office records. Prepare MIS reports, daily updates, and operational reports. Ensure proper documentation of invoices, bills, and payment tracking. 6. Office Compliance & Procedures Follow company policies and maintain confidentiality. Support in implementing office procedures and process improvements. Maintain compliance with office standards and audits. --- 📌 Required Skills Strong communication & interpersonal skills Organizational and multitasking abilities Attention to detail Proficiency in MS Office (Word, Excel, PowerPoint) Time management & problem-solving skills