Office Coordinator

Company Description

AG Horizon Pvt. Ltd (AG Group) is a multidisciplinary organization established in 1998, offering a wide range of consultancy services for projects from "Concept to Commissioning." We work with Central and State Governments, corporates, and multilateral funding agencies like the World Bank, Asian Development Bank, and JICA. Quality and service delivery are integral to our corporate philosophy, upheld by a professional management team. We focus on sustainable development to create future-proof cities and environments. Our state-of-the-art expertise helps us capitalize on transforming market trends.

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Key Responsibilities

• Routine coordination with other branch offices
• Follow office workflow procedures to ensure maximum efficiency
• Support other teams with various administrative tasks (redirecting calls & emails, disseminating correspondence, scheduling meetings, etc.)
• Schedule agendas/travel arrangements/appointments etc. for the upper management
• Monitor and replenish office supplies as needed
• Maintain inventory records
• Assist in coordinating office events, meetings and conferences
• Arrange logistics and other related tasks
• Greet and assist visitors to the offices.
• Handle scheduling, calendar management and travel arrangements
• Record office expenditures and handle all office contracts (rent, service, etc.)
• Calendar planning & office maintenance

Required Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience in office administration, executive assistance, or a similar coordination role.
• Strong organizational and multitasking abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software/tools.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong interpersonal skills with a customer-service mindset for interacting with visitors and staff.
• Experience in scheduling meetings, managing travel itineraries, and coordinating logistics/events.
• Proven ability to maintain office supplies, records, and expenditure tracking.
• Ability to work independently as well as collaboratively with cross-functional teams across multiple branches.

Desired Skills:

• Exceptional time management and prioritization abilities.
• Strong problem-solving and decision-making skills.
• High level of accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.
• Professional demeanor with excellent interpersonal and customer service skills.
• Flexibility and adaptability in a dynamic office environment.
• Strong sense of accountability and ownership of tasks.
• Proactive and resourceful approach to handling administrative challenges.
• Ability to maintain confidentiality and demonstrate discretion.
• Familiarity with scheduling tools, digital communication platforms, and office management systems.