Office Assistant

Job Summary:

The Office Admin is responsible for managing front-desk operations, greeting visitors, handling calls, and providing administrative support to ensure smooth day-to-day office functioning. The role requires excellent communication, coordination skills, and a professional attitude.

Key Responsibilities:

Front Desk Management

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer, screen, and forward phone calls; take messages when required.
• Maintain visitor logs, issue visitor passes, and coordinate with security.
• Ensure cleanliness and organization of the reception area at all times.

Administrative Support

• Handle office documentation, filing, scanning, and record maintenance.
• Manage incoming/outgoing mail, couriers, and deliveries.
• Assist in preparing letters, reports, and basic communication drafts.
• Maintain office supplies inventory and place orders when needed.

Coordination & Support

• Coordinate meeting schedules, conference room bookings, and internal events.
• Assist HR/Accounts/Management with routine tasks when required.
• Support onboarding of new employees by providing forms and guiding them.
• Liaise with vendors for office maintenance, repairs, and services.

Office Management

• Monitor and maintain office equipment (printers, scanners, telephone systems).
• Ensure adherence to office policies and procedures.
• Update staff contact lists and internal communication boards.

Skills & Qualifications:

• 1–3 years of experience in front desk or administrative roles (preferred).
• Proficiency in MS Office (Word, Excel, Outlook).

Salary: As per industry standards.

Location: Amanora Chambers, Amanora Mall, Hadapsar, Pune

Working Days: 6 days (or as applicable).