Job
Description
Job Summary: The Office Administrator and Supervisor will be responsible for overseeing day-to-day administrative functions of the construction office while supervising clerical staff and supporting project teams. This role ensures smooth office operations, assists in compliance and documentation, and helps coordinate with on-site teams and subcontractors. Key Responsibilities: Administrative Duties: Maintain organized records of all project documents including contracts, permits, change orders, and invoices. Prepare and manage reports, meeting agendas, minutes, and other documentation as required. Manage office supplies, equipment maintenance, and vendor relations. Assist with HR tasks including employee onboarding, timesheet collection, and leave tracking. Supervisory Responsibilities: Supervise and coordinate office support staff to ensure efficient operations. Delegate tasks and evaluate performance of administrative team members. Ensure office procedures and policies are up to date and enforced. Liaise with project managers, foremen, and field teams to support construction activities. Project and Financial Support: Assist in preparing bids, proposals, and project timelines. Support accounting with data entry, invoice tracking, expense reporting, and petty cash handling. Track and report project progress using spreadsheets or construction management software. Compliance and Safety: Ensure all site and office documentation complies with local, state, and federal regulations. Assist in scheduling and organizing safety training and meetings. Maintain confidential employee and project records. Qualifications: Proven experience as an office administrator, supervisor, or similar role (construction industry preferred). Strong knowledge of office procedures, document management, and administrative systems. Familiarity with construction project documentation and terminology. Excellent written and verbal communication skills. • Proficient in MS Office Suite (Word, Excel, Outlook); knowledge of construction software (e.g., Procore, Builder trend, Sage) is a plus. Strong organizational and multitasking abilities. Leadership qualities and ability to motivate a small team. Education & Experience: High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration or related field preferred. 3+ years of administrative experience; 1–2 years in a supervisory role. Experience in the construction or engineering industry is highly desirable. Working Conditions: Office-based role with occasional site visits. Standard business hours with potential for extended hours during peak project periods. Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Schedule: Day shift Work Location: In person
