Work from Office
Full Time
We are seeking a highly organized and proactive Department Secretary to support the
HoD in managing a dynamic and fast-paced schedule. The Department Secretary will
play a critical role in ensuring seamless operations through efficient calendar,
communication, and travel management.
Key Responsibilities:
• Manage complex, ever-changing calendar; schedule and prioritize meetings,
reviews, and engagements across time zones.
• Coordinate with internal and external stakeholders for meeting logistics,
agendas, and follow-ups.
• Proactively flag scheduling conflicts and recommend solutions.
• Plan, coordinate, and manage end-to-end domestic and international travel
itineraries.
• Handle visa processing, hotel bookings, transport, and agenda coordination for
trips.
• Prepare travel briefs with meeting details, background notes, and key contacts.
• Act as the point of contact between the President and internal/external
stakeholders.
• Draft and manage emails, presentations, and reports as required.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare materials for reviews, leadership meetings, and strategy discussions.
• Track and follow up on key action items and deadlines.
• Support in organizing leadership offsites, conferences, and high-level visits.
Randstad
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