35 Office Administrator Jobs

We are looking for a highly organized and detail-oriented Office Administrator to manage daily administrative tasks and ensure smooth office operations. The ideal candidate will be a proactive multitasker with excellent communication skills and a strong sense of responsibility. Role and Responsibilities: Manage front-desk activities including greeting visitors and handling inquiries. Maintain office supplies and coordinate with vendors for replenishment Handle incoming/outgoing mail, emails, and phone calls Schedule and coordinate meetings, appointments, and travel arrangements Maintain digital and physical filing systems and employee records Assist in bookkeeping tasks such as invoice processing, petty cash, and expense tracking. Support HR in onboarding new employees (e.g., documentation, orientation) Ensure cleanliness, safety, and proper functioning of office equipment Help organize company events and meetings as needed Perform general clerical duties and ad hoc administrative tasks Knowledge on Openair will be added advantage Awareness of Local Compliance under Karnataka Industrial Act is must for the role. Must have Employee Transport Allocation Knowledge and route consolidation. Experience and Education: University Degree/Diploma in related field or equivalent experience. 4+ years of hands-on experience in related field Proven experience in IT Office Administrative Role. Demonstrated capability for attention to detail. Excellent oral and written communication skills. Local Language Kannada & Hindi will be added advantage. Key Attributes: Professional and positive approach Diligent with attention to detail. A completer-finisher. Collaborates well. Effective communicator. Team player, with the ability to work across multiple groups. A can do attitude and willingness to go the extra mile when required.

The HiLabs Story HiLabs is a leading provider of AI-powered solutions to clean dirty data, unlocking its hidden potential for healthcare transformation. HiLabs is committed to transforming the healthcare industry through innovation, collaboration, and a relentless focus on improving patient outcomes. HiLabs Team Multidisciplinary industry leaders Healthcare domain experts AI/ML and data science experts Professionals hailing from the worlds best universities, business schools, and engineering institutes including Harvard, Yale, Carnegie Mellon, Duke, Georgia Tech, Indian Institute of Management (IIM), and Indian Institute of Technology (IIT). We are seeking a highly organized and responsible Office Administrator to join our team. In this position, you will manage a variety of administrative tasks such as managing office supplies, preparing reports on expenses and office budgets, maintaining and updating company databases, and organizing a filing system for important and confidential company documents. Responsibilities: 1. Manage office supplies stock and place orders when necessary. 2. Prepare regular reports on expenses and office budgets. 3. Maintain and update company databases. 4. Organize a filing system for important and confidential company documents. 5. Answer queries by employees and clients. 6. Update office policies as needed. 7. Maintain a company calendar and schedule appointments. 8. Book meeting rooms as required. 9. Distribute and store correspondence (e.g. letters, emails, and packages). 10. Prepare reports and presentations with statistical data, as assigned. 11. Arrange travel and accommodations. 12. Schedule in-house and external events. Requirements and Skills: 1. Proven work experience as an Office Administrator, Administrative Officer, or similar role. 2. Solid knowledge of office procedures. 3. Experience with office management software like MS Office (MS Excel and MS Word, specifically). 4. Strong organization skills with a problem-solving attitude. 5. Excellent written and verbal communication skills. 6. Attention to detail. HiLabs Total Rewards Competitive Salary, Accelerated Incentive Policies, H1B sponsorship, Comprehensive benefits package that includes ESOPs, financial contribution for your ongoing professional and personal development, medical coverage for you and your loved ones, 401k, PTOs & a collaborative working environment, Smart mentorship, and highly qualified multidisciplinary, incredibly talented professionals from highly renowned and accredited medical schools, business schools, and engineering institutes.

Based on experience and previous salary withdrawals 6-day rotational shift (including Sundays) 9:00 AM to 7:00 PM Job Description: We are looking for a highly organized and proactive Office Admin to manage our office operations and provide administrative support. The ideal candidate will ensure smooth office operations, handle scheduling, maintain office supplies, and assist with day-to-day administrative tasks. Key Responsibilities: Manage office supplies and inventory Coordinate office activities and maintain office equipment Handle phone calls, emails, and scheduling meetings Assist with HR and finance-related administrative tasks Ensure a smooth office environment and liaise with external vendors Provide support to other teams as needed Required Skills & Qualifications: Education : High school diploma or bachelor s degree preferred Strong organizational and multitasking skills Proficient in MS Office Suite Good communication and interpersonal skills Ability to work independently and as part of a team

Organizing and maintaining paper files and arranging serial wise accordingly. Answering the patient and make them seated if the receptionist is busy. Outdoor work like purchasing stationery files etc. Monitoring the use of equipment and supplies within the office. Dealing with queries or requests from the visitors and employees. Coordinating the maintenance and repair of office equipment. Assisting other administrative staff in wide range of office duties. Collecting and distributing couriers or parcels among employees and opening Helping the receptionist, or other administrative assistants in performing their duties. Maintaining hygiene in the center through housekeeping. Making sure that the housekeeping has done the cleaning properly with the help of check list. Cooperating with office staff to maintain proper interaction and a friendly environment within the office Transfer of document and other communication materials between offices Transfer of documents to courier agencies, coordination with connected offices or agencies-eg head office, CA/CS offices, IT /legal offices Strict vigilance to ensure the no misuse of facilities, assets, documents, and follow the protocol strictly while the customers/ employees are utilizing services Facilitating the expansion of the company physical presence beyond the head office through affiliate facilities across target locations Working end to end on expanding our reach right from location, property identification, performing feasibility study, accessibility for employees and the commercials

Job_Description":" We are seeking a proactive and detail-oriented Administrative Specialist to manage and oversee all office administrative tasks. This role plays a vital part in ensuring smooth day-to-day operations, supporting employee onboarding and exit processes, maintaining asset records, handling employee insurance documentation, coordinating office events, and managing welcome kit inventories. Key Responsibilities: Office Administration: Oversee all general administrative duties such as office maintenance, supplies, and vendor coordination. Act as the first point of contact for administrative queries and office support needs. Employee Insurance Management: Maintain records of employee insurance policies. Ensure timely enrollment, renewal, and claim assistance for employees and their dependents. Employee Asset Management: Maintain a detailed inventory of all company assets issued to employees. Coordinate the issuance and retrieval of assets during employee onboarding and offboarding. Onboarding & Exit Coordination: Support HR during employee onboarding by preparing desks, assets, ID cards, and welcome kits. Ensure smooth asset collection and clearance procedures during employee exit. Event Management: Plan, coordinate, and execute internal office events, celebrations, and team-building activities. Collaborate with internal teams and vendors for event logistics and arrangements. Welcome Kit & Stationery Stock Management: Monitor stock levels of welcome kits and general office supplies. Place timely orders to ensure availability and avoid shortages. Requirements Bachelors degree in Business Administration, HR, or a related field. 2+ years of experience in office administration or a similar role. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficient in MS Office (Word, Excel, Outlook). Familiarity with insurance coordination and asset management systems is a plus.

Customer Administrator cum Office Admin We are looking for a proactive and detail-oriented Customer Administrator cum Office Admin to join our team. The ideal candidate will handle customer support tasks while also assisting in general office administration. This role is perfect for freshers or individuals with up to 2 years of experience who are eager to learn and grow in a dynamic work environment. Experience: 0 -2years Key roles and responsibilities : Handle customer queries via phone, email, or in-person in a professional manner. Maintain and update customer records and databases accurately. Follow up on customer requests and coordinate with internal teams for resolution. Manage day-to-day office operations and ensure smooth functioning. Assist in scheduling meetings, maintaining records, and supporting documentation tasks. Requirements: Bachelor s degree in any discipline. 0-2 years of experience in customer service or office administration. Good communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook). Ability to multitask and manage time efficiently. A positive attitude with a willingness to learn and take initiative. Apply for this position

We are looking for an enthusiastic Customer Care Associate to join us on our journey of bringing robots to everyday life. This role is responsible for providing great customer care to our clients across the world by assisting remotely with robot deployment and ongoing online support. Our Customer Care Associates create cleaning plans (detailed cleaning instructions for each robot) and monitor the performance of robots in the field to ensure we are providing the best experience for our customers. This role reports to the Senior Manager, Customer Operations Main tasks: Supervise our fleet of deployed robots remotely, identifying issues and resolving them using our internal tools. Record and document remote monitoring events (filing fault reports, etc.) Investigate and suggest improvements to internal tools and other processes. Interface with sales and deployment teams to create and customize cleaning plans for our robots. Receive and solve customer queries and issues via phone calls, interact with customers (as required), and understand customer-specific standards/preferences Requirements: Excellent English language skills (native or advanced), Bachelors degree. Preferred in B.Tech, BSc, or relevant experience. Availability to work 24/7 on weekly rotating shifts, including weekends. Experience with basic issue trackers and other office admin tools Nice to Have: Experience with Robot Operating System (ROS), Experience working with similar robotics fleet management systems. Experience with software testing, bug reporting, etc. Enjoy working in a small team with big dreams Avidbots is an equal opportunity employer committed to building a diverse workforce. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. We offer a professional working environment and culture, and believe that work/life balance is critical to ensure the happiness/well-being of our people. Upon request, Avidbots will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

We are looking for a proactive and organized HR and Office Administrator to join our dynamic startup team at ThePennyPay. As a key member of our team, you will wear many hats, managing various HR and administrative functions to ensure smooth office operations. Recruitment & Talent Acquisition: Proven experience in managing the recruitment process, from sourcing candidates to conducting interviews. Multitasking & Time Management: Demonstrated ability to juggle multiple responsibilities efficiently, such as managing HR tasks, reception duties, and meeting coordination. Communication Skills: Strong verbal and written communication skills, ensuring clarity and professionalism in interactions with candidates, employees, and visitors. Office Administration Experience: Prior experience in handling administrative tasks, managing office operations, or working in a front desk/reception role. Proficiency in Microsoft Office: Expertise in using tools like Word, Excel, PowerPoint, and Outlook for daily administrative tasks. Bachelor’s degree in Human Resources, Business Administration, or a related field. (A relevant diploma with experience will also be considered.) Additional certifications in HR (e.g., SHRM, HRM, or any HR-related courses) are a plus.

Responsibilities: Accounting & Finance: Assist in day-to-day accounting operations, including data entry, invoice processing, and bank reconciliations. Maintain accurate financial records and ensure compliance with company policies and procedures. Assist in the preparation of financial reports and statements. Assist with audits and other financial reviews. Assist in maintaining accounts payable and receivable. Administrative Support: Manage office supplies and maintenance work. Provide general administrative support. Qualifications: Bachelors degree in Commerce (BCom) or Masters degree in Commerce (MCom) from a recognized university. 0-3 years of relevant work experience in finance and accounts. Proficiency in Tally ERP 9/Prime is mandatory. Knowledge of GST regulations and practical experience in GST filing is required. Strong understanding of basic accounting principles. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Must be able to work from the office in Pune. Willing to manage office admin work and assist in certain HR work. Preferred Qualifications: Additional certifications in accounting or finance. Experience with other accounting software.

Overview of the role: We are looking for a dynamic office admin for our Business Hub in Bangalore who is responsible for day to day operation in following topics and works closely with location head and other stakeholder. Security Housekeeping Maintenance Administration And other adhoc support topics Key Responsibilities: Security Ensure availability (24 X 7) , stability and competence of Guards. 2.Handling day to day deviations and reporting the same. 3.Ensure implementation of applicable group security procedures. 4.Ensure Implementation of local security rules and processes (i.e Create/manage any templates, SOP, best practices related to security) 5.Ensure correctness of various records being maintained by security guards (employee, visitor and material management). 6. Monitoring and maintenance of critical Isolated areas (or rooms). 7. Ensure security guards are being trained with installed fire detection system. 8. Ensure Security guards are trained to operate available Firefighting Equipment and how to respond. 9. Ensure readiness and upkeep of available firefighting equipment and installed devices. 10. Ensure overall safety of employees and staff in the premises. 11. Ensure 24X7 monitoring of CCTV footage by security guards and reporting of abnormal situations . 12. Establish parking appropriate parking management process. 13. Work closely with building security where needed. 14. Provide basic training to security guards related to applicable procedures. Housekeeping Check the premises regularly to ensure housekeeping Supervise the janitorial staff and other workers Carry out inspections of the facility Create/manage any templates, checklist, SOP etc Ensure overall cleanliness of premises, cafeteria, restroom, server room, electrical room, meeting rooms, cabins etc Support when visitors are around work with SPOC from agency regularly on resolving staff issue work with building housekeeping when needed Maintenance Overseeing and coordinating routine maintenance tasks, repairs, and inspections Maintaining accurate records of maintenance activities, repairs, and inspections. Preparing reports on facility performance and issues. Create and manager templates, SOP, best practices for tech maintenance staff work with SPOC from agency on the maintenance staffing topics Ensuring the building and its systems (HVAC, plumbing, electrical, etc.) are functioning correctly and efficiently. Monitoring and optimizing energy usage to reduce costs and support sustainability efforts. Administration Supporting in travel. Accommodation arrangements for the visitors supporting in courier topics manager store room [ receivables, outflow, inventory etc] Support overall admin topics [ e.g. external printing, vendors relations etc] Housekeeping machine maintenance, new parts Purchase Request, AMC Uniform & Other facility related material distribution co-ordination with Sonepat Plant Office supplies, stationaries etc Pantry pantry goods purchasing monthly pantry bill checking purchasing for monthly events Coordination and communication Work closely with team in Sonepat and center head. Hotel & Cab booking for visitors, Invoice check & process for e sign. Uniform & Other facility related material distribution co-ordination with Sonepat Plant Experience About 5+ years of experience in similar roles Education Graduate with diploma or certification in facility maintenance

Overview of the role: We are looking for a dynamic office admin for our Business Hub in Bangalore who is responsible for day to day operation in following topics and works closely with location head and other stakeholder. Security Housekeeping Maintenance Administration And other adhoc support topics Key Responsibilities: Security Ensure availability (24 X 7) , stability and competence of Guards. 2. Handling day to day deviations and reporting the same. 3. Ensure implementation of applicable group security procedures. 4. Ensure Implementation of local security rules and processes (i. e Create/manage any templates, SOP, best practices related to security) 5. Ensure correctness of various records being maintained by security guards (employee, visitor and material management). 6. Monitoring and maintenance of critical Isolated areas (or rooms). 7. Ensure security guards are being trained with installed fire detection system. 8. Ensure Security guards are trained to operate available Firefighting Equipment and how to respond. 9. Ensure readiness and upkeep of available firefighting equipment and installed devices. 10. Ensure overall safety of employees and staff in the premises. 11. Ensure 24X7 monitoring of CCTV footage by security guards and reporting of abnormal situations . 12. Establish parking appropriate parking management process. 13. Work closely with building security where needed. 14. Provide basic training to security guards related to applicable procedures. Housekeeping Check the premises regularly to ensure housekeeping Supervise the janitorial staff and other workers Carry out inspections of the facility Create/manage any templates, checklist, SOP etc Ensure overall cleanliness of premises, cafeteria, restroom, server room, electrical room, meeting rooms, cabins etc Support when visitors are around work with SPOC from agency regularly on resolving staff issue work with building housekeeping when needed Maintenance Overseeing and coordinating routine maintenance tasks, repairs, and inspections Maintaining accurate records of maintenance activities, repairs, and inspections. Preparing reports on facility performance and issues. Create and manager templates, SOP, best practices for tech maintenance staff work with SPOC from agency on the maintenance staffing topics Ensuring the building and its systems (HVAC, plumbing, electrical, etc. ) are functioning correctly and efficiently. Monitoring and optimizing energy usage to reduce costs and support sustainability efforts. Administration Supporting in travel. Accommodation arrangements for the visitors supporting in courier topics manager store room [ receivables, outflow, inventory etc] Support overall admin topics [ e. g. external printing, vendors relations etc] Housekeeping machine maintenance, new parts Purchase Request, AMC Uniform Other facility related material distribution co-ordination with Sonepat Plant Office supplies, stationaries etc Pantry pantry goods purchasing monthly pantry bill checking purchasing for monthly events Coordination and communication Work closely with team in Sonepat and center head. Hotel Cab booking for visitors, Invoice check process for e sign. Uniform Other facility related material distribution co-ordination with Sonepat Plant

Dalmia Vidya Mandir is looking for Office Admin to join our dynamic team and embark on a rewarding career journey Responsible for managing the day-to-day administrative tasks Provides support to employees, customers, and visitors Responsibilities: Manage incoming and outgoing mail, packages, and deliveries Maintain office supplies and equipment, and ensure that they are in good working order Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed Greet and assist visitors, and answer and direct phone calls as needed Requirements: Experience in an administrative support role, with a track record of delivering high-quality work Excellent organizational and time-management skills Strong communication and interpersonal skills, with the ability to interact effectively with employees, customers, and visitors Proficiency with Microsoft Office and other common office software, including email and calendar applications

Office Admin & Secretary Posted On: 11 May 2025 Apply Now Job Summary Qualification BBA or related fields Location Chennai Experience 0 to 3 years No. of Positions 1 Job Description Key Responsibilities: Support Partners and Managers with administrative and coordination tasks Manage meetings, calendar, correspondence, and document handling Draft professional emails, reports, and internal communications Liaise with clients and internal teams Prepare MIS reports and assist with basic office functions Handle travel arrangements and office logistics Maintain records and ensure confidentiality Skills Required: Excellent written and spoken English Strong analytical and organizational ability Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Professional attitude and multitasking skills

We are looking for a proactive and organized Factory Administration Executive to oversee the factory office, lab maintenance, compound upkeep, security management, and staff recruitment. The role includes handling maintenance through internal or external agencies, maintaining office equipment, and ensuring legal compliance. Key Responsibilities: Oversee factory office, lab, and compound maintenance. Manage security recruitment and supervision. Coordinate with maintenance teams or external agencies for timely repairs. Maintain inventory of office furniture and equipment; ensure repairs as needed. Monitor security cameras daily and manage AMC contracts. Recruit and manage support staff (peon, sweeper); track attendance and validate bills. Handle license renewals, legal applications, and liaison with local authorities (PRO handling). Qualifications: Experience in facility management and administration. Strong organizational and coordination skills. Knowledge of maintenance and security protocols. Key Skills : Factory Administration Lab Maintenance Facility Management Security Management Office Maintenance

CAREER CLUB HR MANAGEMENT LLP is looking for Office Administrator to join our dynamic team and embark on a rewarding career journey. Job Overview : An Office Administrator is responsible for ensuring the smooth operation of an office environment. They are responsible for managing administrative tasks, including scheduling appointments, organizing files and records, and coordinating with vendors and other stakeholders. Duties and Responsibilities : Greet visitors and answer incoming calls and emailsManage the office calendar and schedule appointments and meetingsMaintain office supplies and inventory, and order new supplies as neededOrganize and maintain paper and electronic files and recordsManage incoming and outgoing mail and packagesAssist with basic bookkeeping tasks, including processing invoices and expensesProvide general administrative support, including photocopying, scanning, and faxing documentsIdentify and implement process improvements to streamline administrative tasks. Requirements : Strong organizational and time management skillsProficiency in Microsoft Office, including Word, Excel, and OutlookExcellent communication and interpersonal skillsAbility to work independently and as part of a teamDetail-oriented with strong problem-solving skills

Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world s leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of digital disruption. Our business-driven approach, deep industry knowledge, innovative technology, and expert teams help our partners solve their biggest, most complex problems. With are diverse and multicultural team of experts based in North America, the Caribbean, Latin America, Europe, Africa, Asia and Australia, Equisoft helps its clients tackle any challenge in this era of digital disruption. Why Choose Equisoft With 950+ employees, we are a stable organization that offers career advancement and fosters a stimulating environment. Employment Type: Full-Time( 3 days a week) Opportunities for growth and professional development Engaging company culture with regular team events and celebrations Supportive work environment where your voice matters About the Role We re looking for a reliable and detail-oriented Office Administrator to support the daily operations of our office. In this dynamic role, you ll be the first point of contact for visitors and staff, and you ll help keep our workplace running efficiently by managing everything from travel bookings and supplies to logistics and internal communications. If you re organized, proactive, and thrive in a fast-paced environment, we d love to meet you! Your Day with Equisoft: Welcome and assist clients, visitors, and team members with professionalism. Handle all incoming and outgoing mail, courier shipments, and document preparation. Coordinate domestic and international shipping with proper documentation. Manage calls and correspondence (email, mail, fax) effectively. Organize internal meetings, including room setup and catering. Support company events (team outings, celebrations, etc.). Order and manage office supplies and maintain equipment. Coordinate with vendors for office maintenance and services. Maintain digital and physical filing systems and administrative records. Translate communications or documents as needed. Provide general support to various departments and complete ad hoc tasks. Requirements Diploma in Office Administration or a degree in any relevant field. Minimum 2 years of experience in an office admin or support role. Strong written and verbal communication skills in English. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and multitasking skills. Friendly, professional demeanor and strong customer service orientation. Self-starter with the ability to work independently and manage shifting priorities. Equisoft is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

FOXY ADVERTISING is looking for Office Admin to join our dynamic team and embark on a rewarding career journey. Coordinate office activities and operations to secure efficiency and compliance to company policiesSupervise administrative staff and divide responsibilities to ensure performanceCreate and update records and databases with personnel, financial and other dataOutstanding communication and interpersonal abilitiesExcellent organizational and leadership skillsFamiliarity with office management procedures and basic accounting principles

CAMBRIDGE PUBLIC SCHOOL is looking for Administration Professional to join our dynamic team and embark on a rewarding career journey. The administrator is responsible for overseeing and coordinating day-to-day activities in the organization. This role involves managing office supplies, handling administrative tasks, supporting staff and ensuring the efficient operation of the office. Responsibilities : Office Management : Maintain and organize office operations and procedures. Manage office supplies and equipment, and reorder as necessary. Ensure a clean and conducive working environment. Administrative Support : Provide administrative support to ensure efficient operation of the office. Handle incoming calls, emails, and other communications. Schedule and coordinate meetings, appointments, and travel arrangements for staff. Record Keeping : Maintain accurate records and files both electronically and in hard copy. Assist in the preparation of reports and presentations. Communication : Facilitate communication within the office and with external parties. Distribute memos, emails, and announcements as needed. Data Entry : Enter and update data in databases or spreadsheets. Maintain and manage databases accurately. Financial Support : Assist in managing budgets and financial records. Process invoices and maintain financial records. Human Resources Support : Assist in the recruitment process by scheduling interviews and maintaining applicant databases. Help in onboarding new employees and maintaining employee records. Problem Solving : Address administrative issues and resolve problems as they arise. Implement and monitor office policies and procedures.

Proven experience of a min of 5+ yrs as anExecutive Assistant to C-Level suite with Global experience. Working experience in global companies, handlingsenior leadership in a global company set up. Excellent calendar management skills across timezones. Manage both domestic and international travelarrangements for the Leadership Team (including but not limited to visaarrangements, ticket bookings, cab arrangements, hotel bookings etc.) Ability to adapt quickly and be flexible in adynamic workplace. Ability to effectively deal with a broad rangeof contacts and personalities \u2013 internal and external. High level of integrity required for handlingsensitive and confidential information. Exceptional organizational, administrative, andinterpersonal skills. Ability to prioritize multiple tasks withminimal guidance and extremely thorough with a high level of attention to detailand quality; timely follow up. Strong written and verbal communicationskills. Strong proficiency with MS Office, including Word, Excel,PowerPoint and Outlook. Manage office Administrative Support: Manage office supplies inventory and placeorders as needed. Coordinate office activities, meetings, andevents. Operations Management: Ensure the office environment is clean, safe,and functional. Liaise with vendors, service providers, andbuilding management. Monitor office budgets and expenses, ensuringcost-effective operations. Oversee the maintenance and repair of officeequipment

Support and manage schedules and communication for senior leaders in APAC and EMEA Act as a point of contact amongst the leaders and other critical stakeholders Oversee general office operations, ensuring a well-organized and efficient work environment. Manage office supplies, equipment, and vendor relationships Manage employee engagement activities and coordinate company meetings, events, and logistics. Design and execute the employee engagement charter for the employees in partnership with other teams Act as office manager and oversee day-to-day office activities, ensuring smooth and efficient operation Be the official point of contact for any activities at the office You have 2+ years of experience as an Executive Assistant, Office Administrator, or similar role. Strong organizational and multitasking skills with attention to detail. Excellent communication and stakeholder management skills Passionate about providing a superlative experience to employees Strong interpersonal skills and ability to build relationships at all levels.

We are looking for a proactive and organized HR and Office Administrator to join our dynamic startup team at ThePennyPay. As a key member of our team, you will wear many hats, managing various HR and administrative functions to ensure smooth office operations. Recruitment & Talent Acquisition: Proven experience in managing the recruitment process, from sourcing candidates to conducting interviews. Multitasking & Time Management: Demonstrated ability to juggle multiple responsibilities efficiently, such as managing HR tasks, reception duties, and meeting coordination. Communication Skills: Strong verbal and written communication skills, ensuring clarity and professionalism in interactions with candidates, employees, and visitors. Office Administration Experience: Prior experience in handling administrative tasks, managing office operations, or working in a front desk/reception role. Proficiency in Microsoft Office: Expertise in using tools like Word, Excel, PowerPoint, and Outlook for daily administrative tasks. Bachelor’s degree in Human Resources, Business Administration, or a related field. (A relevant diploma with experience will also be considered.) Additional certifications in HR (e.g., SHRM, HRM, or any HR-related courses) are a plus.

### **Job Description - Office Admin Executive*Workplaces: Bangalore, HSR Layout Work Mode: Work From Office (Mon-Fri) #### **About Us*Zopsmart is one of India s oldest and most innovative e-commerce technology companies. We empower regional e-commerce leaders and retail giants to become the next disruptors, driving millions of transactions and generating billions in revenue. Growing at over 150% annually, Zopsmart combines rapid expansion with a developer-focused, learning-oriented culture. At Zopsmart, everyone codes, everyone innovates, and everyone contributes. #### **Your Workplace*Join a team of 450+ professionals solving global e-commerce challenges. Gain exposure to diverse cultures and cutting-edge technological advancements across geographical boundaries. #### **Your Responsibilities*- Manage office supplies and ensure timely procurement. - Address workplace queries from employees. - Handle courier dispatch and track shipments (local/domestic). - Maintain inventory of stationery and mechanical/electrical consumables. - Record and manage vendor bills. - Travel for vendor negotiations and asset procurement. - Prepare purchase orders based on approved quotations. - Arrange snacks and utilities for meetings and events. - Maintain utility bills and ensure timely payments. - Track and manage purchase order payments. - Oversee housekeeping and security staff operations. - Assist HR with documentation and administrative tasks. #### **Eligibility*- 1 to 2 years of experience as an Office Admin Executive. - Proficiency in English and Hindi communication. #### Good to have - Ownership of a two-wheeler is a plus.

Provide administrative support, including filing, report generation, and inventory management. Manage communication channels and correspondence with stakeholders. Coordinate schedules, appointments, and travel arrangements for executives. Supervise office events and functions, and assist in recruitment processes. Requirements: Proven experience in office administration or a similar role. Excellent communication and interpersonal skills. Strong organizational and leadership abilities. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and problem-solving skills.

Schedule booking Hotel and car booking for Visitors/Guests. To look after day-to-day affairs of the branchHave day to day follow ups/communication with branch offices/employees Maintenance of doc. Assistant support to Office GM Preparing invoices Required Candidate profile 3-4 years of experience in Experience in a Japanese company or MNC A pro-active person who can operate both individually and as part of a team Good oral and written communication skills

We are looking for a reliable and organized Office Assistant to perform a variety of administrative and clerical tasks. The ideal candidate should be proactive with daily tasks, and have good oral and written communication skills in English, capable of handling office operations efficiently.