Office Admin Coordinator

Skills

Education

• Proven experience in office administration or similar roles, preferably in the education sector
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently as well as part of a team
• Administrative Management:Oversee daily office operations and ensure efficient workflow
• Develop and implement administrative policies and procedures to streamline processes
• Maintain office supplies inventory and place orders as necessary
• Coordinate with external vendors for office maintenance and services
• Human Resources Support:Assist in the recruitment process by scheduling interviews and maintaining candidate records
• Facilitate onboarding procedures for new hires, including paperwork and orientation
• Manage employee records, including attendance, leaves, and performance evaluations
• Communication and Correspondence:Serve as the primary point of contact for internal and external communications
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls
• Draft, edit, and proofread documents such as reports, presentations, and memos
• Event Coordination:Assist in organizing events, workshops, and meetings by arranging venues, catering, and logistics
• Coordinate with speakers, guests, and participants to ensure smooth event execution
• Prepare event materials such as agendas, handouts, and presentations
• Financial Administration:Support financial processes such as invoicing, expense tracking, and budget management
• Assist in preparing financial reports and statements for review by management
• Coordinate with accounting staff to ensure accuracy and compliance with financial procedures
• Data Management and Reporting:Maintain and update databases, spreadsheets, and other records as needed
• Generate reports on office activities, expenses, and performance metrics
• Analyze data to identify trends and make recommendations for improvement