Marketing Event Coordinator

𝐀𝐛𝐨𝐮𝐭 𝐭𝐡𝐞 𝐜𝐨𝐦𝐩𝐚𝐧𝐲: 

medical billing and healthcare support services company

Marketing Event Coordinator

𝐏𝐨𝐬𝐢𝐭𝐢𝐨𝐧 𝐒𝐮𝐦𝐦𝐚𝐫𝐲:

Marketing Event Coordinator

The ideal candidate is detail-oriented, an excellent communicator, and capable of managing multiple priorities in a fast-paced, deadline-driven environment.

𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬: 

• Maintain detailed and accurate records of all tradeshows and events, including dates, registration details, deadlines, and logistics, in spreadsheets and

  ClickUp

  .
• Review and interpret

  event prospectus documents

  to extract relevant information such as shipping details, setup instructions, and submission deadlines.

• Register company representatives

  for tradeshows and ensure all event requirements are fulfilled.
• Coordinate with the

  U.S.-based Event Coordinator

  to oversee production, ordering, and shipping of

  marketing collateral, printed materials, and promotional items

  .
• Collaborate with internal design teams and external vendors to ensure on-time production and delivery of event materials.
• Monitor task completion timelines to ensure all event deliverables are achieved ahead of schedule.
• Track and document

  event expenses, shipments, and inventory

  accurately.
• Communicate regularly with the U.S. marketing team to provide updates on event status, logistics, and deadlines.
• Support post-event reporting and follow-up activities as needed.

𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬:

• Bachelor’s degree

  in Marketing, Communications, Business Administration, or a related field (preferred).

• Minimum 2 years of experience

  in event coordination, marketing operations, or project management, preferably in support of U.S.-based teams or clients.
• Strong

  organizational skills

  with excellent

  attention to detail

  and ability to manage multiple projects simultaneously.
• Excellent

  English communication skills

  (written and verbal).
• Proficiency in

  Microsoft Excel/Google Sheets

  and experience with

  ClickUp

  or other project management software.
• Self-starter with the ability to work independently and take ownership of responsibilities.
• Proven ability to meet deadlines in a fast-paced and dynamic environment.

𝐏𝐫𝐞𝐟𝐞𝐫𝐫𝐞𝐝 𝐒𝐤𝐢𝐥𝐥𝐬:

• Experience coordinating

  international shipping or logistics

  .
• Understanding of

  print production, marketing collateral management,

  or

  vendor coordination

  .
• Familiarity with

  healthcare or medical industry marketing

  is a plus.

𝐖𝐨𝐫𝐤 𝐇𝐨𝐮𝐫𝐬:

U.S. business hours

𝐖𝐡𝐚𝐭 𝐖𝐞 𝐎𝐟𝐟𝐞𝐫:

• Opportunity to work closely with a dynamic global marketing team.
• Exposure to large-scale tradeshows and healthcare industry events.
• Supportive and professional work environment.

Opportunities for growth and career advancement within a leading medical billing organization.