Manager - Tendering

Tender Manager

Key Responsibilities:

Tender Identification & Evaluation:

• Monitor and identify mining-related tenders from various e-procurement portals, government websites, public sector units (PSUs), and private sources.
  
• Analyze tender documents (NIT, RFP, RFQ, BOQ, etc.) to assess eligibility, scope, and bidding requirements.
  
• Track tender timelines, submission deadlines, and mandatory compliances.
  

Bid Management & Submission:

• Coordinate with cross-functional teams (engineering, operations, legal, finance, procurement) to gather required data for bid submission.
  
• Prepare and compile technical and commercial documents for tender submissions as per tender specifications.
  
• Ensure timely submission of tenders, both online and offline, with complete documentation.
  

Costing & Estimation:

• Prepare detailed cost sheets and pricing models for mining bids including equipment cost, manpower, materials, logistics, taxes, duties, contingencies, etc.
  
• Analyze historical data and market rates to prepare competitive and profitable bid pricing.
  
• Perform risk assessment and sensitivity analysis on cost inputs.
  

Liaison & Communication:

• Liaise with tendering authorities, clients, and vendors for pre-bid clarifications, site visits, or technical queries.
  
• Attend pre-bid meetings and represent the company in discussions, where required.
  

Post-Bid Activities:

• Maintain a database of all tenders, submissions, outcomes, and competitor analysis.
  
• Support negotiation and contract finalization with clients after bid win.
  
• Participate in periodic reviews of tender performance and strategy.
  

Qualifications & Experience:

• Bachelor’s Degree in Mining Engineering, Mechanical Engineering, or equivalent. MBA is a plus.
  
• 5–10 years of experience in tendering and bidding in the mining or heavy engineering sector.
  
• Proven track record of managing mining tenders from identification to submission.
  
• Strong understanding of mining operations, equipment, and pricing mechanisms.
  

Skills & Competencies:

• Excellent knowledge of government e-procurement portals (GeM, CPPP, MSTC, NTPC, Coal India, etc.)
  
• Proficient in MS Excel (advanced costing functions), Word, PowerPoint.
  
• Strong commercial acumen and analytical thinking.
  
• Detail-oriented with excellent organizational and time management skills.
  
• Effective verbal and written communication skills.
  
• Ability to work under tight deadlines and handle multiple bids simultaneously.
  

Preferred Industry Background:

• Mining Services / Contract Mining
  
• Equipment Rental / Heavy Earthmoving Equipment (HEMM)
  
• EPC / Infrastructure companies working in mining operations

Send your resume to sudhaya.k@refex.co.in or whatsapp - 75501 12776 (No Calls Please)

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