Job
Description
Job description Formulating and implementing best HR practices, policies & initiatives aiming at employee welfare and retention. Recruits, interviews, tests and selects employees to fill vacant positions. Maintaining & updating Employee handbook as and when required. Maintain necessary records in form of register and Excel sheet in formats of Shop and Establishment act, Labour act and as per policy. Managing and handling appraisal process across the levels and establishing framework for substantiating performance appraisal system linked to reward management as per HR policy. Identifying training needs across levels through mapping of skills, trainings like soft skill, Office ethics, Client dealing and behaviour etc. Ensuring resolution of employee grievances by adopting methods like counselling and establishing works committee. Preparing and submitting the Annual HR Budget for all personnel costs and Headcount. Helping Recruitment executive for recruitment process and for salary /OT preparations. Final checking of Salary sheet and OT sheet. To ensure timely payment of Compliances like PF, ESIC, PT and other compliances as per Shop and Establishment act in coordination with Consultants. To maintain and take care of the registers for departments like provident fund, ESIC applicable to company. Conducting exit interviews and overseeing separation actions like full & final settlements. Undertaking employee engagement activities and policy driven process for various celebrations of employees and giving award to the best employees for their performances. Identifying training & development needs within an organization through job analysis, appraisal schemes and regular consultation with Business Managers. Designing and expanding training and development programs based on both the organization's and the individual's needs as well as developing effective induction programs. Monitoring and alerting the Management to any variance between the budgeted and actual salaries and headcount. Gathering all necessary data to benchmark salaries and benefits and responsible for salary input for final payroll process. Compiling all data needed for the annual salary review, and the annual performance appraisal analysis. Responsible for documentation of all process of business operations Release Daily / Weekly / Monthly / Quarterly Reports of all business functions MIS - REPORTS DASHBOARDS and Release Dashboards with Analytics ISO CERTIFICATIONS Drive Quality & Service Excellence in all business verticals, Contact centres, Front desk and Back office functions Timely updating of processes based on business dynamics and audit of the same Release weekly process audit report for all business verticals Identify process gaps and Fix process gaps for ease of business Map processes with tools and applications Conduct Process Audits of all business and ensure compliance Alert business heads for non-compliance of process flow Archive complete data Maintain and Release Incentive Reports Create New Templates of business reports for ease for business reviews Accountable for Confidentiality of all data Conduct ISO Audits End to End hand holding of audits till certifications Conduct Cost & Resource Optimization Projects Take Quality & Service Excellence function as a Key Driver of business operations Monitoring adherence to statutory regulations & compliance with various governmental agencies; monitoring disciplinary issues & legal matters. Liaising with consultant for G.L.O., Labour Commissioner, P.F. Inspector, E.S.I. Inspector, etc. Managing all the activities to get fresh PF& ESIC approvals procedure for new project. Submitting consolidated labour laws returns & forms along in coordination with consultants Design and Implement Organization and Talent Strategies in support of business strategies to ensure a robust pipeline of talent for Supply Chain organization. Ensuring 100% occupancy as per the manpower budget for the location Create and maintain an environment of equal employment opportunity, diversity and competitive advantage in support of the company's diversity and inclusion strategic plan. Stay deeply connected with and knowledgeable about the businesses and operating environment and be a strategic people partner and drive people strategy in the sector. Establishes and maintains contact with external recruitment sources. Ensures medical records are maintained in a separate, secure and confidential medical file. Manages Workers Compensation claims to ensure appropriate employee care and manage costs. Prepare Manpower Plan in consultation with Functional Heads and Budget resources in terms of Competencies and Cost. Serve as a link between management and employees by handling questions, interpreting and administering policy and helping resolve work related problems. Coordinating & Managing the process of timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements. Handling Queries regarding payroll. Monthly Leave & Attendance Management. Maintaining HR records, such as those related to compensation, health, and medical insurance. Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management. Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee. Exit Formalities- Resignation Acceptance, Clearance form, Full and final settlement Processing and Verification. Should have good experience in construction & engineering and infrastructure, field candidates preferable. Custodian of all documents and certifications of the company 1. S&E Documents 2. All Company Registrations 3. Rental & Lease agreements 4. Certifications 5. Awards & Trophies 6. Municipal Corporation Documents 7. Archive Records Related to Media Release, Track of Events, Photos, News and Publications Conduct Board Meetings Every Quarter & AGM 1. Agenda 2. Minutes of Meeting 3. Resolutions 4. Resolution by circulation of developments and compile them and present it in the next meeting
