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Hexagon Manufacturing Intelligence
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Manager Hospitality & Administration, Administration

Manager Hospitality & Administration, Administration

Hexagon Manufacturing Intelligence

8 - 13 years

2 - 6 Lacs

Hyderabad

Posted:1 day ago| Platform:

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Skills Required

Procurement Printing Business administration Ticketing Front end Hospitality management Navision Visa processing MS Office Facility management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Procurement

Issuance of Purchase Orders
Getting Quotes as per the requirement
Handling Navision Tool for all Non-IT Related Purchases
Coordinating with requestor and getting proper details for PO
Closing Purchase Orders post material Receipt
Posting GRNs on Purchase Tool
Invoice submission on purchase tool

Access Control Front End

Issuance of ID Cards and Access Cards
Activation and deactivation of access cards
Maintaining Special access levels to different employees
Printing of Physical ID Cards

Printing and Branding

Procurement of various printed stationery like business cards, address envelopes, letter heads, certificates, mementoes etc .,
Maintaining stocks of printed stationery
Being inline with communication team for various branding requirements of organization
Carrying out branding works at various locations (both internal and external) depending on communication team and organization requirements
Brand Store maintenance
Event branding
Pluxee (previously Sodexo)
Issuance and Deactivations of Pluxee Cards
Maintaining records of all employees, contractors, interns and vendor issued Pluxee cards
Being inline with HR for issuance of new cards for new joiners and deactivating old cards of resigned employees
Being inline with Finance for loading amount on Pluxee for all employees, contractors, interns and vendors cards on monthly basis and also adhoc requests

Gifting

Procurement of Amazon Gift Cards for gifting of various divisional requirements
Diwali Gifting
Annual Employee Gifting
Event Gifting as per divisional requirements

Events

Handling both internal and external events
Annual Day
Family Day
POB
Star Awards
Interclub Events
HR Events
Various divisional events like Pragnya, Jignyasa etc ,
Hexathon
Technology Day
End to end coordination of various Team Outings and Team Dinners

Space Occupancy Reports

Maintain records of space occupancy of various divisions
Getting in touch with various divisional heads along with manager to update the records every half yearly
Being inline with both divisional requirements of space and also availability of space
Sharing these reports with manager on half yearly basis and make changes/corrections if required

Travel & Hotel

Maintaining annual contracts with travel agent, hotels, airlines to get better prices and discounts
Helping travel team with flight ticketing, visa processing, car bookings, hotel bookings whenever there is requirement
Hotel reservations for new joiners for their initial stay during relocation
Restaurant reservations of various divisional requirements
Procurement of Food and Stay vouchers from various hotels depending on divisional requirements

Visitor Hospitality

Taking care of visitor (external stakeholders) visit to office
Getting the rooms ready with proper amenities
Being inline with internal contacts of visitors for their requirements
Arranging lunches and dinners by checking internal contacts of visitors
Arranging transportation to and from hotel/office on daily basis

Education / Qualifications

Bachelor s degree in Business Administration, Hospitality Management, or related field.
8+ years of experience in administration and hospitality management.
Strong organizational, leadership, and communication skills.
Proficiency in MS Office and facility management software.
Ability to multitask and manage time effectively

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