Job
Description
Role Purpose
To ensure full statutory, legal, financial, HR, FCRA, CSR, and organisational governance compliance while maintaining strong financial systems, transparent documentation, and efficient administrative coordination. The role supports the Director and Programme Teams to ensure accountability, smooth operations, and seamless programme delivery.
KEY RESPONSIBILITIES (JD)
A. Organisational Planning & Governance
Support the Director in developing strategic plans and annual action plans.
Assist in preparing organisational budgets and monitor budget vs expenditure.
Support Programme Teams in preparing the Annual Report.
Liaise with government departments for programme facilitation.
Identify staff capacity-building needs and coordinate training.
Maintain organisational policies, Board resolutions, registers, and governance documents.
B. Finance, Accounts & Compliance
Maintain daily accounts in Tally (TAP & ACAT) as per auditor guidance and submit updates to the Director.
Enter receipts/payments; ensure bills, receipts, and vouchers for all transactions.
Manage payroll, reimbursements, invoicing, vendor payments, and routine finance operations.
Prepare monthly reports: receipts & payments, timings, attendance, salary statements.
Conduct GST filing, bank reconciliation, ledger reconciliation, and ensure compliance with accounting standards.
Prepare cash-flow statements, monthly/quarterly MIS, and budget forecasts.
Analyse monthly financial statements and share insights with management.
Prepare year-end financials for audit and ensure zero documentation gaps.
Manage donor-wise accounting, UC preparation, budget utilisation, and compliance.
C. Statutory & Legal Compliance
Maintain updated registrations: Society/Trust/Section 8, 12A, 80G, CSR-1, Darpan, PAN/TAN, GST.
Ensure timely filings and renewals: ITR, TDS returns, 10B, 10BD/10BE, CSR reports.
Maintain compliance tracker and ensure no lapses or overdue filings.
D. FCRA Compliance
Maintain valid FCRA registration and renewals.
File FC-4 annually and quarterly statements.
File FC-6A–6E for changes in bank account, address, governing body, or utilisation account.
Ensure adherence to FCRA admin cap and utilisation norms.
E. HR, Labour & Social Security Compliance
Maintain HR files, appointment letters, attendance, and payroll records.
Ensure statutory HR compliance (PF/ESI, if applicable).
Manage POSH Committee and Child Protection Policy implementation.
Maintain compliance documentation and annual returns under HR norms.
F. CSR, Donor & Programme Compliance
Maintain CSR-1 validity and donor reporting formats.
Ensure MoUs, agreements, UCs, audit statements, and quarterly donor reports are accurate and timely.
Support audit readiness for CSR partners and donors.
G. Programme, Admin & Field Coordination
Support Programme Director and Centre Manager in operational coordination.
Organise workshops, field visits, and logistics.
Conduct monthly field verification/audit visits.
Provide guidance to team members for daily operations aligned with TAP goals.
H. MIS, Documentation & Reporting
Ensure daily MIS updates (Goonjan + internal systems):
beneficiaries, therapy records, assistive devices, stock/inventory, time sheets, case studies.
Maintain registers, documentation, and audit-ready files.
Submit monthly financial & administrative reports before the 3rd of every month.
DAY-TO-DAY ACTIVITIES
Daily Tally entries (Receipts & Payments) for TAP & ACAT.
Manage payroll, reimbursements, vendor payments, and invoices.
Reconcile bank accounts and general ledgers monthly.
Prepare monthly/quarterly management and cash-flow reports.
Assist in office management and administrative tasks.
Support audit preparation, donor documentation, programme coordination.
Maintain compliance calendars and trackers.
