Management Trainee/Admin Assistant

Position/Role:

Location:

Working Days:

Overview:

The Management Trainee / Admin Assistant will work closely with the management team, Executive Assistant (EA), and department heads to gain exposure to operations, HR, administration, and organizational coordination. The role involves supporting daily business activities, improving internal processes, managing administrative workflows, and assisting in strategic and operational initiatives. This position requires strong multitasking abilities, professionalism, and a proactive mindset to ensure seamless management support.

Key Responsibilities:

1. Assist the management team and EA with day-to-day operations, administrative tasks, and cross-department coordination.
2. Manage and organize internal and external meetings, appointments, and events, including calendar updates and conference room bookings.
3. Prepare reports, presentations, documents, and briefings by gathering required data from various departments.
4. Maintain physical and digital records, ensuring timely updates, accuracy, and confidentiality of sensitive information.
5. Track and follow up on assigned tasks, delegated projects, deadlines, and action items, ensuring timely closure without requiring reminders.
6. Support onboarding, induction, and employee engagement activities in coordination with HR and management.
7. Assist in drafting, updating, and maintaining company policies, SOPs, handbooks, and internal communication materials.
8. Facilitate coordination for training sessions, departmental meetings, and performance review processes.
9. Support daily operational activities across departments to maintain efficiency and adherence to company standards.
10. Conduct job analysis, assist in updating organizational structures, and help maintain accurate employee records.
11. Provide support in vendor coordination, inventory management, office administration, and logistical arrangements.
12. Document minutes of meetings, track progress on decisions made, and ensure alignment with stakeholders.
13. Collaborate on organizational development and culture building initiatives to foster a positive work environment.
14. Support leadership in handling employee concerns professionally while maintaining discretion and integrity.
15. Demonstrate a proactive, accountable, and adaptable approach anticipating requirements, managing shifting priorities, and delivering error free outcomes.

Required Skills:

• Strong verbal & written communication
• Excellent interpersonal & coordination skills
• Leadership potential and initiative
• Analytical and problem solving ability
• Strong time management and multitasking
• Decision making and critical thinking
• Proficiency in MS Office (Excel, Word, PowerPoint)
• High level of accuracy, attention to detail, and organizational discipline
• Ability to handle confidential information with utmost integrity
• Emotional intelligence, professionalism, and adaptability

Educational Qualification & Requirements:

• MBA (preferred) or Bachelors degree in Management / Business Administration / Commerce
• Competent with digital tools and technology
• Minimum typing speed of 25 words per minute
• Strong teamwork, accountability, and willingness to learn
• Ability to work effectively in a diverse environment and support multiple stakeholders