Management Assistant

Who We Are And What We Believe In

Volvo Group

Reporting To:

Location:

Main Responsibilities

• Be a member in the respective leadership teams and in an active way contribute to the development of the departments
• Coordinate joint deliverables such as KPIs & PIs
• Managing projects / processes, working independently with limited supervision.
• Obtaining and preparing information for use in conferences, speeches, and reports as requested by the executive
• Working effectively with Microsoft office tools and other purchasing tools
• Scheduling/coordinating meetings, and travel arrangements
• Receiving/relaying messages from internal and external sources, managing the time/interaction executives have with internal and external sources
• Manage the agenda/schedule of respetive heads
• Connect with internal and external executives
• Review and prepare presentations and reports
• Organize workspaces for efficient ways of working within the leadership team
• Process administrative tasks such as travel expenses, orders creation and Invoice management.
• Screen mail and telephone calls and redirect calls as appropriate
• Support the Leadership teams with selected activities when required
• Work in accordance with the Volvo processes, the Code of Conduct and the Volvo Values.
  

Competence & Experience

• Experienced management assistant with advanced skills in English
• Ability to organize, structure and prioritize a wide range of tasks in an efficient way
• Have a proactive approach & a problem solving mindset
• Able to do some research and basic authoring/drafting of documents/correspondence working closely with the GTP communications teams
• Expert level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material)
• Good knowledge of the organization (i.e., financial processes, authorization processes, etc.)
• Experience of data management.
• High level of integrity and trust
• You can work independently and adapt to changing circumstances
• Knowledge of the Volvo organization is an added advantage