Junior Vessel Accounts Executive

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. Wilhelmsen Ship Management is looking for a Junior Vessel Accounts Executive for it’s Vessel Accounting Team.

If you have an innate ability to learn and adapt to a dynamic and ever evolving environment, then this is a opportunity you should not miss. If you are energetic, enthusiastic with a high level of drive and determination and eager to increase your experience in Vessel Accounting in the Marine Industry, then we at Wilhelmsen can tap your hidden potential.

Enlisted below is the main responsibility for this position:

Interrelations

Reporting to Team Lead, Accounts and/or Accounts Assistant Manager and closely working with members of group - Global Payroll Team, Treasury Team and Shipping Team.

Also liaising with vessel Owners, Management Centers in Wilhelmsen Ship Management, Crewing Coordination Centers, Global Procurement Services, Masters of vessels under management and Manning Agents.

Formal authorities

Communicate with (copy to Team Lead, Accounts and/or Accounts Assistant Manager)

• ​Owners - reply to queries relating to monthly reports, supporting docs.
• Vessel Managers - accounting matters.
• Crewing Coordination Centre - crew related matters.
• Master - portage bills and lube oil reports matters (where applicable).
• Manning Agents -disbursements related matters.
• Procurement Team - Purchasing and invoicing related matters.
• Global Payroll Group - wage related matters.
• Treasury team -banking related matters.

To disburse task within the group with the consent of Team Lead, Accounts and/or Accounts Assistant Manager when the need arises.

Post journal entries with regards to:

• Manning Agent Disbursement
• Owner Disbursement
• Other accounting entries / adjustments related to financial reports.

Ensure the completeness of the financial checklist prior sending the for review.

Perform fund management to ensure each vessel has sufficient funds to pay committed liabilities.

Ensure the completeness and timely submission of financial reports to the Owners.

Comply to ISAE 3402 Type II requirements in performing each task.

BFU preparation to internal and external clients.

Main responsibilities and task.

• Posting bank related entries.
• Performing vessel bank reconciliation on a monthly basis.
• Verifying payroll entries on a monthly basis
• Verifying all expenses are supported with proper documents.
• Posting appropriate journal entries (accruals, adjustments, amortization etc).
• Verifying figure accuracy in online reporting.
• Preparing and submitting monthly reports for vessel owners within the deadlines.
• Maintaining a proper filing for financial statements, bank statements, budgets, other correspondence etc.
• Assist Team Lead/Vessel Accounts Executives with vessel accounting tasks assigned.
• During Traineeship get familiarized and perform the reporting function of vessel accounting independently.

Accountabilities

• The position will be measured against accurate and timely submission of cash call, monthly report (soft and hard copies) and quarterly budget follow up report
• To ensure that vessel owners and management centers receives prompt reply to queries.

Qualifications

Mandatory Requirement

• Minimum qualification Bachelor of Commerce with Finance and Taxation as major subject.

Additional preferences

• Excellent accounting knowledge. Journal Entries, Bank Reconciliation, Balance sheet analysis.
• Strong attention to detail and accuracy.
• Good communication skills, both written and verbal.
• Ability to manage time efficiently and handle multiple tasks.
• Strong organizational skills and a proactive approach to problem-solving.
• Collaborative and team-oriented mindset.
• Basic understanding of Microsoft application. MS Excel skills including VLOOKUP’s and pivot tables shall be preferable.

Process Involvement

• Manage Funds Request
• Reporting
• Budget Follow Up

Competency Requirement

• Customer Focus
• Action Oriented
• Team Commitment
• Adaptability & Flexibility
• Professionalism

Work Location: Mumbai, India