Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. We are looking to hire an Assistant Training Coordinator for International Maritime Training Centre (IMTC), a division of Wilhelmsen Ship Management (India) Pvt Limited at Powai, Mumbai. Good communication skills, a pleasant demeanor, a firm belief in the value of customer service, and above all, a positive attitude to learning, are the basic pre-requisites for this position. Work hours are well-regulated, and the work environment is among the best in the maritime training sector. The purpose of the Assistant Training Coordinator is to assist the Course Coordinator (and act as back-up in his/her absence) in the process of booking participants for various training/assessment programmes, and to carry out administrative tasks associated with International Maritime Training Centre (IMTC's) services The position will report to Head of Training Centre and will require to liaison with the Course Coordinator of IMTC, Faculty and Admin staff at IMTC, Officer/Accounts of IMTC, IMTC's customers, suppliers & other stakeholders, WSMI Marine Personnel and Accounting staff & External Customer Client companies. Below mentioned are the main responsibilities of the position: Formal Authorities: Liaise directly with Group In-charge and Planning Officer at WSMI (Manning), individual participants and/or staff onboard WSM vessel (for fulfilment of training needs) Liaise directly with the identified person-In charge for training coordination at other regular customer companies of IMTC for daily operations pertaining to training/booking related activities. Liaise directly with all individual participants seeking to utilize IMTC's services. Accept / reject bookings for IMTC's scope of services, in consultation with Head of Admin / IT / Marketing, HOD's, or Course Managers, as the case may be. Main Responsibilities Assist to monitor Training done & Requirement for all seagoing personnel employed in WSM Oslo in accordance with Training Matrix’s for the various vessels. To assist Crew Manager and Manning Supt. in Training budget follow-up of all vessels within WSM Oslo Assist in filing of personal documents related to training and certificates on seafarers personal file and in the CMS (Crew Management System) for concerned Seafarer. Assist the WSM network of Manning Offices in completion of training courses. Assist to optimize training and career development for all seafarers under WSM Oslo pool by creating training requirements, follow-up and evaluate training needs with the Crew Manager & Manning Superintendent. Assist in monitoring & follow up for all Seafarer under WSM Oslo pool to provide Seagull CBT & Shore Training statistics on Quarterly basis. Assist in coordinating with Manning Offices on the implementation of the approved Training Matrix and CBT for designated vessels. Assist in India Cadet Recruitment and deployment. Assist to ensure Cadet planning for WSM Oslo is as per Management target. Ensure familiarization and effective use of existing administrative systems (CMS/GIMS). Assist in administrative tasks as required. Qualification: Graduate with fluency in English. Good communication skills. Knowledge of MSOffice applications. Experience in Maritime sector (preferable). Competency Requirement Customer Focus Action Oriented Team Commitment Adaptability & Flexibility Professionalism Work Location: Mumbai, India Application deadline: 15th June 2025 Show more Show less
Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. Wilhelmsen Ship Management is looking for a Junior Vessel Accounts Executive for it’s Vessel Accounting Team. If you have an innate ability to learn and adapt to a dynamic and ever evolving environment, then this is a opportunity you should not miss. If you are energetic, enthusiastic with a high level of drive and determination and eager to increase your experience in Vessel Accounting in the Marine Industry, then we at Wilhelmsen can tap your hidden potential. Enlisted below is the main responsibility for this position: Interrelations Reporting to Team Lead, Accounts and/or Accounts Assistant Manager and closely working with members of group - Global Payroll Team, Treasury Team and Shipping Team. Also liaising with vessel Owners, Management Centers in Wilhelmsen Ship Management, Crewing Coordination Centers, Global Procurement Services, Masters of vessels under management and Manning Agents. Formal authorities Communicate with (copy to Team Lead, Accounts and/or Accounts Assistant Manager) Owners - reply to queries relating to monthly reports, supporting docs. Vessel Managers - accounting matters. Crewing Coordination Centre - crew related matters. Master - portage bills and lube oil reports matters (where applicable). Manning Agents -disbursements related matters. Procurement Team - Purchasing and invoicing related matters. Global Payroll Group - wage related matters. Treasury team -banking related matters. To disburse task within the group with the consent of Team Lead, Accounts and/or Accounts Assistant Manager when the need arises. Post journal entries with regards to: Manning Agent Disbursement Owner Disbursement Other accounting entries / adjustments related to financial reports. Ensure the completeness of the financial checklist prior sending the for review. Perform fund management to ensure each vessel has sufficient funds to pay committed liabilities. Ensure the completeness and timely submission of financial reports to the Owners. Comply to ISAE 3402 Type II requirements in performing each task. BFU preparation to internal and external clients. Main responsibilities and task. Posting bank related entries. Performing vessel bank reconciliation on a monthly basis. Verifying payroll entries on a monthly basis Verifying all expenses are supported with proper documents. Posting appropriate journal entries (accruals, adjustments, amortization etc). Verifying figure accuracy in online reporting. Preparing and submitting monthly reports for vessel owners within the deadlines. Maintaining a proper filing for financial statements, bank statements, budgets, other correspondence etc. Assist Team Lead/Vessel Accounts Executives with vessel accounting tasks assigned. During Traineeship get familiarized and perform the reporting function of vessel accounting independently. Accountabilities The position will be measured against accurate and timely submission of cash call, monthly report (soft and hard copies) and quarterly budget follow up report To ensure that vessel owners and management centers receives prompt reply to queries. Qualifications Mandatory Requirement Minimum qualification Bachelor of Commerce with Finance and Taxation as major subject. Additional preferences Excellent accounting knowledge. Journal Entries, Bank Reconciliation, Balance sheet analysis. Strong attention to detail and accuracy. Good communication skills, both written and verbal. Ability to manage time efficiently and handle multiple tasks. Strong organizational skills and a proactive approach to problem-solving. Collaborative and team-oriented mindset. Basic understanding of Microsoft application. MS Excel skills including VLOOKUP’s and pivot tables shall be preferable. Process Involvement Manage Funds Request Reporting Budget Follow Up Competency Requirement Customer Focus Action Oriented Team Commitment Adaptability & Flexibility Professionalism Work Location: Mumbai, India