Import Export Manager

Job Description

IMPORT OPERATIONS Prepare & verify import documents (commercial invoice, packing list, certificate of origin, BL/AWB, insurance, etc.) Coordinate with overseas vendors for shipment readiness, pre-shipment inspection, and documentation accuracy Liaise with freight forwarders for rate negotiation, space booking, and shipment tracking (air & sea) Interface with Customs House Agents (CHA) for clearance, classification, and timely filing of Bill of Entry Monitor duty exemptions/benefits under Advance Authorisation & EPCG schemes; ensure licence quantities are debited and tracked correctly EXPORT OPERATIONS Issue export invoices and packing lists compliant with buyer and customs requirements Arrange bookings, release carting orders, and ensure timely hand-over to port Coordinate with CHA for checklist approval and customs filing Track BL/AWB issuance and dispatch document sets to buyers/banks BANKING & COMPLIANCE Prepare and submit documents for export bill negotiation / LC presentation and follow-up for acceptance Handle eBRC generation, bank knock-off, inward remittance tracking, and timely closure of outward remittances against BOE Maintain up-to-date knowledge of FEMA, RBI, DGFT, and customs notifications COST & MIS Verify vendor invoices, freight bills, and other landed-cost components; highlight variances for approval Maintain shipment trackers, duty-benefit registers, advance licence utilisation, and monthly MIS dashboards PROCESS IMPROVEMENT Identify opportunities to shorten lead times, reduce demurrage/detention, and optimise documentation flow Train junior staff or interns on customs documentation and ERP/Tally entries