Admin Executive

About the Role: We are a medical device manufacturing company setting up a state-of-the-art facility in the Medical Device Park, YEIDA, Greater Noida. We are looking for a proactive and experienced Admin & HR Executive to join us immediately and take charge of all administrative responsibilities during the plant construction and setup phase. This person will play a key role in coordinating vendors, managing documentation, and ensuring seamless handover and installation of facility assets. Key Responsibilities: During Plant Setup (Pre-Operations Phase):Coordinate and monitor construction-related activities on-site – including civil, electrical, HVAC, and interior works. Supervise incoming material for interiors such as AC units, furniture, fixtures, etc. Maintain records of delivery challans, warranty cards, invoices, installation certificates. Ensure timely and proper installation of equipment; coordinate with vendors for rectification in case of defects or damages. Handle daily facility operations including temporary site utilities (electricity, water, security, cleaning). Maintain documentation for statutory compliances related to facility setup. Post-Setup (Operations Phase):Assist management in recruitment, onboarding, and HR policy implementation. Maintain attendance records, leave management, and basic payroll coordination. Manage office supplies, housekeeping, and vendor relationships. Coordinate travel, accommodation, and administrative support for visiting staff or guests. Support licensing, audits, and documentation related to medical device manufacturing operations. Key Requirements: Minimum 7-10 years of experience in Admin or Facility Management; experience in plant/factory setup is highly preferred. Working knowledge of construction coordination, basic electrical & civil work, and vendor management. Strong documentation and record-keeping skills. Exposure to HR processes like hiring, onboarding, and attendance management. Ability to multitask and take initiative in a dynamic environment. Good communication skills (Hindi and English). Exposure to a medical device company will be an added advantage Qualifications: Graduate in any discipline (preferably with a background in Administration or HR). Diploma/Certification in Facility Management or HR is a plus. What We Offer: Opportunity to work in a high-growth, regulated industry. Be a core part of the founding team at a new manufacturing facility. Career progression as the plant scales operations. Any gutka consuming personnel must not apply.