Job
Description
Order Preparation & Procurement Draft and issue purchase orders to suppliers Track order acknowledgements, shipment schedules, and delivery timelines Liaise with vendors to confirm product specifications, packaging, and lead times Negotiation & Cost Management Negotiate pricing, payment terms, and service agreements with suppliers, freight forwarders, and carriers Secure competitive rates for freight forwarding, insurance, and transportation services Monitor and control import-related costs, seeking cost-saving opportunities Freight Forwarding & Transportation Coordinate inland transportation, ocean freight, and air cargo bookings Manage container tracking, consolidation, and deconsolidation processes Ensure timely handover to warehouse or distribution centers Customs Clearance & Compliance Prepare and submit all required customs documentation (e.g., commercial invoices, packing lists, certificates of origin) Liaise with customs brokers and authorities to secure timely clearance and release Maintain up-to-date knowledge of import regulations, duties, and tariffs Financial Processes & Outward Remittance Initiate and manage payment instructions for suppliers in compliance with Incoterms Coordinate with finance teams and banks to process outward remittances for import transactions Reconcile invoices, freight bills, and remittance statements Record Keeping & Reporting Maintain accurate and up-to-date records of all import transactions, documentation, and correspondence Generate regular reports on import volumes, costs, clearance times, and performance against KPIs Provide analysis and insights to management for decision-making and continuous improvement Performance Monitoring & Continuous Improvement Track key performance indicators (KPIs) such as on-time delivery, cost variances, and clearance lead times Conduct periodic reviews of processes, identify bottlenecks, and implement corrective actions Collaborate with cross-functional teams (procurement, warehousing, finance) to streamline workflows Qualifications Bachelor’s degree in International Business, Logistics, Supply Chain Management, or related field 2+ years of proven experience in import operations, freight forwarding, or customs brokerage In-depth knowledge of international trade regulations, Incoterms, and customs procedures Familiarity with outward remittance processes and foreign exchange regulations Core Skills Strong negotiation and vendor-management abilities Excellent organizational and time-management skills with high attention to detail Proven record-keeping habits and reporting proficiency Proficient in MS Office suite; experience with ERP or TMS systems preferred Effective written and verbal communication, comfortable liaising with diverse stakeholders Problem-solving mindset and the ability to thrive under pressure Job Type: Full-time Schedule: Day shift Work Location: In person
