Import Executive

Job Description

🚢 Job Title: Import Executive 📍 Location: Chhatarpur Delhi 📝 Job Summary We are looking for a detail-oriented and proactive Import Executive to manage and streamline end-to-end import operations. The role includes coordinating with freight forwarders, CHAs, and shipping lines, ensuring timely documentation, maintaining regulatory compliance, and overseeing shipment tracking until final delivery. ✅ Key Responsibilities Freight Coordination & Comparison Request and compare quotes from multiple freight forwarders. Select the most efficient and cost-effective option through quote analysis. Shipment Management Coordinate with nominated CHAs and shippers to initiate shipments. Track and follow up on shipments from dispatch to warehouse delivery. Documentation & Compliance Maintain and update operational sheets: Upcoming Shipment Sheet Expense Sheet Vendor Payment Sheet Import-Inventory Sheet Other reports as required Capture Medical Device Rule screenshots in relevant portals. Prepare Commercial Invoices (CI) and Packing Lists (PL). Arrange insurance for incoming shipments. Submit documents to CHAs and verify filing checklists. Customs & Regulatory Knowledge Well-versed in Air, Sea, and Courier import documentation. Familiarity with Custom Tariffs, Notifications, and HS Codes. Calculate customs duty for BOEs and update payment records. Vendor & Cost Management Review and verify monthly invoices from forwarders and CHAs. Ensure accurate and timely updates of vendor payment records. Digital Operations Book shipments via FedEx portal and handle digital documentation. Field Operations Manage on-ground import tasks as needed. Liaise with freight forwarders, CHAs, shipping lines, and airline personnel. Flexibility & Commitment Take on new tasks related to import operations as required. Available to work on Sundays or public holidays if needed. Required Skills & Qualifications Experience in import operations or logistics coordination. Knowledge of Air, Sea & Courier documentation and processes. Understanding of customs tariffs, rules, and HS code classifications. Proficiency in MS Excel and online logistics portals (e.g., FedEx, customs). Strong coordination, communication, and follow-up skills. Ability to multitask under pressure. Willing to work flexible hours and travel when required. Preferred Qualifications Bachelor’s degree in Logistics, International Business, or a related field. Experience in medical devices or healthcare imports is a strong advantage. Show more Show less