Import Documentation Executive

1. Import Documentation & Customs Clearance

Prepare, verify, and manage import documents:

Commercial Invoice

Packing List

Bill of Lading / Airway Bill

Certificate of Origin

Insurance Certificate

Import Licenses (if applicable)

File and track Bill of Entry (BOE) through ICEGATE.

Liaise with Customs House Agents (CHAs) to ensure timely and accurate customs clearance.

2. Coordination with Suppliers & Forwarders

Communicate with overseas suppliers to ensure documentation is correct and received on time.

Coordinate with freight forwarders and shipping lines for vessel/air shipment schedules, ETAs, and document release.

3. Customs & Regulatory Compliance

Classify products using correct HSN/ITC (HS) codes.

Monitor applicable Basic Customs Duty (BCD), IGST, CESS, and other import levies.

Stay compliant with DGFT (Directorate General of Foreign Trade) regulations and RBI import norms.

Apply and manage Import Export Code (IEC)-related documentation.

4. Handling of Licenses, Schemes & Incentives

Assist in documentation for schemes like:

EPCG (Export Promotion Capital Goods)

Advance Authorization

Duty Drawback / Refunds

Maintain detailed records for any licenses or exemptions claimed.

5. Shipment Tracking & Delivery Coordination

Track shipments in real-time and ensure timely delivery to the factory/warehouse.

Minimize detention, demurrage, and port storage charges by prompt clearance and follow-up.

6. Banking & Payment Coordination

Coordinate with finance/accounts team for:

Remittance advice

Letter of Credit (LC) documentation

Bank attested documents for customs (AD code registration)

Track and record duty payments, shipping charges, and freight costs.

7. Record Maintenance & Audit Readiness

Maintain import documentation records for a minimum of 5 years for audit and compliance.

Prepare MIS reports on imports, duties paid, clearance status, etc.

Support internal and external audits (customs/excise/statutory).

8. ERP & Portal Handling

Work in ERP systems like Tally, SAP, or customized ERP for purchase/import entries.

Job Types: Full-time, Permanent, Fresher

Pay: Up to ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person