Human Resources Operations Specialist

HR Operations Specialist

Are you a detail-oriented professional with a passion for streamlining HR processes and ensuring airtight compliance in the tech industry? If you thrive on managing the entire employee lifecycle within a modern HRIS, we want to hear from you!

This is a critical role responsible for ensuring the seamless and compliant execution of all day-to-day HR administrative functions for our growing tech workforce. You will be the go-to expert for HR systems, employee data, and statutory requirements.

Key Responsibilities :

HRIS Management & Data Integrity

• System Administration:

  Serve as the primary user for the

  HRIS/HRMS

  (e.g., SAP SuccessFactors, Workday, etc.). Manage system configurations for employee data, organizational structure, and workflows.

• Data Management:

  Ensure all employee records, documentation, and data points are accurately and securely maintained in the HRIS and physical files, adhering to data privacy regulations.

• Automation:

  Proactively identify and recommend opportunities to leverage HR technology to automate manual processes and improve operational efficiency.

Employee Lifecycle Management (End-to-End)

• Onboarding:

  Manage all new hire formalities, including documentation, background verification, system access, and conducting the administrative portion of the induction program.

• Documentation:

  Prepare and issue all official employee letters (Offer, Appointment, Confirmation, Transfer, Promotion, Experience, etc.).

• Offboarding:

  Execute the exit process, including coordinating clearance, conducting exit interviews, and calculating full and final settlements in compliance with statutory timelines.

Payroll & Statutory Compliance

• Payroll Input:

  Collect, verify, and reconcile monthly attendance, leave, overtime, and reimbursement data for seamless payroll processing.

• Statutory Compliance:

  Ensure strict adherence and timely filing for all applicable labor law requirements, including

  PF (Provident Fund), ESI (Employee State Insurance), Gratuity

  , and

  Professional Tax

  .

• Audits:

  Support internal and external audits by preparing compliance-related documentation and reports.

Employee Support & Reporting

• HR Helpdesk:

  Act as the first point of contact for employee inquiries regarding HR policies, payroll, benefits, and HR systems, ensuring timely resolution.

• Reporting & Analytics:

  Generate scheduled and ad-hoc HR reports (headcount, attrition, leave usage, compliance dashboards) to provide actionable insights to management.

What We're Looking For:

• Experience:

  2–4 years of dedicated experience in

  HR Operations

  or HR Administration, preferably within the

  IT/Tech industry

  .

• Technical Skill:

  Proven

  hands-on experience with an HRIS

  (e.g., SAP, Workday, Zoho People, etc.) and advanced proficiency in

  MS Excel (Pivot Table, VLOOK UP)

  for data analysis.

• Knowledge:

  Strong practical knowledge of

  Indian Labor Laws

  and statutory compliance requirements in West Bengal/Kolkata.

• Soft skill:

  Exceptional

  attention to detail

  , strong organizational and time management skills, excellent written and verbal communication, and the highest level of

  confidentiality

  .

• Education:

  Bachelor’s degree in HR or a related field.

careers@dipl.co.in