HR Operations Analyst

About the Company

Responsibilities

• Prepare and send contracts for new hires and amendment letters for current employees when needed and approved.
• Update the person management system accordingly.
• Initiate background checks for new employees, keep the HR Business Partner and managers informed as needed, and manage the process until completion.
• Coordinate with managers to confirm first-day details, other requirements, and necessary approvals.
• Assist new employees throughout their onboarding process.
• Prepare leaver letters and manage offboarding procedures.
• Maintain and update employee information in our HR systems.
• Provide general administrative support to the HR team.
• Communicating with the HR Business Partner and department managers to ensure timely updates and smooth operations.
• Add pending workers in HCM, Agreement (Other countries).
• Convert pending worker, Create Employment Agreements.
• Emails to be sent to line managers for confirmation (Probation /Onboarding).
• Create probation confirmation letters, ECF - Employee Contract Form.
• Oracle updation (Cost center/Job title, personal details, Leave update).
• Termination process in HCM.
• Preparing Employer statement / Employer Reference.
• Raising HireRight requests/downloading reports/Sterling Checks Trackers (Joiners /Leavers/IT Tracker/Payroll Tracker).
• Confirmation of Resignation Letter/ HR Leavers Form.
• Notice of Start date/Agreement Amendment, Amendment Letters (Promotion/Entity Transfer/Agreement Changes/Flexible Working hours).
• Documents upload in HCM, Send agreements for Countersigning.
• Issuing of offers to employees/Onboarding documents/Docusign.
• IT Service Desk /IT Tickets, Health Partners Check, Help at Hand, Replicon, Baby Gift / Wedding Gift/Thank You Vouchers.
• Employees’ Queries Handling/Helpdesk.
• PAN Preparation, New Hire PAN/Supervisor update PAN Separation, W2, 1099, Memo, Letter of Employment, VOE, Pay slips.
• Equifax - Unemployment claim.
• Vacation Details/PTO Adjustments.
• New Hire Welcome mail.
• Newmark Site Codes Web Request Approval.

Qualifications

Required Skills

• 2-4 years of experience into HR operations
• Onboarding & Offboarding
• Employment agreements
• Contracts & Amendments
• Employee Records & HR Systems
• Tracking joiners, leavers, IT, payroll
• General HR administrative support
• Email communication with managers
• Notifications (start date, probation, resignation, agreements)
• Manager confirmations (probation, onboarding)