HR and Admin Executive

Job Responsibilities:

Assisting in HR Activities

• Supporting end-to-end recruitment processes, including reviewing resumes, scheduling interviews, conducting timely reference checks, and following up with candidates to ensure timely hiring.
• Posting job openings on the company website and other relevant platforms to attract potential candidates.
• Assisting with employee onboarding by conducting orientation sessions as per SOP, ensuring completion of employee documentation, and helping new hires understand company policies and procedures.

Policy Police

• Assisting with formulating internal policies, procedures, and changes
• Ensuring adherence & compliance to all national/ state recruitment/ HR policies
• Ensuring Project Soldiers have all contractor documentation in place

Communication

• Maintaining the departmental email account, responding to employee questions and complaints
• Updating management on important or matters of concern
• Birthdays/ Anniversaries special occasion greetings

Engagement & Training

• Facilitating engagement activities as per agreed calendar
• Facilitating trainings
• Assist in organizing events and greetings for festive and employee special days.

Administration

• Ensuring smooth functioning of the office and visitor management
• Timely closure of facilities AMCs and breakdowns, repairs & maintenance by coordinating with the right people
• Supplies: Order and keep track of office supplies, and ensure the housekeeping department is stocked and management of petty cash.
• Based on the hiring requirements, acquire new hardware to be used by employees
• Organization: Maintain a tidy and presentable reception area, and ensure the office is well-maintained and secure
• Security Management: Maintaining regular interaction with Agency to ensure work is carried out as per contract and ensuring safety protocols are carried out regularly
• Ensuring smooth running of all equipments by adhering to maintenance schedules
• Verifying invoices related to purchases made by the PCD team for accuracy and approvals

Key Skills

• Recruitment Support (screening, scheduling, follow-ups)
• Onboarding Assistance & Documentation
• Payroll Coordination (PF/ESIC support, records maintenance)
• HR Policy & Compliance Support
• Training & Engagement Logistics
• Internal Communication & Email Handling
• Admin & Office Operations Support
• Vendor & AMC Follow-ups
• Inventory & Supplies Tracking
• Event & Celebration Coordination
• Basic Invoice Checking & Petty Cash Handling
• Proficiency in MS Office (Excel, Word, Powerpoint)
• Strong Organizational & Interpersonal Skills

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Ability to commute/relocate:

• Panaji, Goa: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• HR & Admin Executive: 2 years (Preferred)

Work Location: In person