HR and Admin Executive

The HR and Admin Executive will play a key role in driving end-to-end recruitment activities while also supporting essential HR operations, employee engagement, and office administration. This role is recruitment-focused, requiring strong coordination, follow-ups, and candidate management skills, along with involvement in HR operations, engagement initiatives, and office administration to ensure smooth day-to-day functioning.

Key Responsibilities

Recruitment

• Coordinate end-to-end recruitment activities including interview scheduling, candidate communication, and follow-ups.
• Send interview invites, reminders, confirmations, and collect timely interview feedback from stakeholders.
• Coordinate pre-joining formalities such as documentation, offer acceptance, and joining confirmations.
• Support recruiters in CV screening, sourcing, and shortlisting activities.
• Ensure accurate and relevant candidate information is shared with the respective hiring managers/POCs.
• Maintain and update recruitment trackers, candidate databases, and hiring status reports.
• Assist with background verification processes as required (role/profile dependent).
• Act as a point of contact for candidates to ensure a smooth and positive hiring experience.

Core HR – Onboarding & Offboarding

• Coordinate onboarding activities including documentation, welcome emails, system allocation, and seating arrangements.
• Support new joiners with official email IDs, system access, and credentials.
• Maintain accurate and up-to-date employee records in the HRMS.
• Manage employee exit formalities including clearances, feedback collection, system handover, and documentation.

Employee Engagement & Internal Communication

• Support planning and execution of employee engagement initiatives such as birthdays, work anniversaries, festivals, and internal celebrations.
• Maintain and circulate monthly employee birthday and work anniversary calendars.
• Assist in maintaining the employee engagement and events calendar.
• Share internal communication, announcements, and reminders related to engagement activities and performance reviews.
• Track KRA and goal-setting completion for new joiners (Work From Office).

Administration & Office Support

• Support daily office operations including coordination for cleanliness, workstations, stationery, and pantry supplies.
• Coordinate with vendors for office supplies, maintenance, and services as required.
• Assist in asset allocation, tracking, and record maintenance (systems, accessories, ID cards).
• Provide first-level support during system or hardware issues and coordinate with IT support when needed.

Skills & Competencies

• Strong understanding of recruitment coordination and hiring processes
• Excellent coordination, follow-up, and organizational skills
• Good verbal and written communication skills
• Ability to multitask and manage recruitment alongside operational responsibilities
• Familiarity with HRMS, MS Office, and basic recruitment tools
• Detail-oriented with a problem-solving and employee-centric approach

Job Types: Full-time, Permanent

Pay: Up to ₹400,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Can you join immediately? If not, specify in how many days you can join.
• What is your current CTC?
• Are you comfortable with 5 days of working from office (Viman Nagar)?

Work Location: In person