HR & Admin Executive

About the Role:

We are looking for a proactive and organized professional to manage the overall office infrastructure, staff coordination, and administrative operations, along with supporting basic accounting functions. The ideal candidate should have a strong sense of ownership, hands-on experience in office management, and excellent coordination skills to ensure smooth functioning across departments. Job Role: HR Executive

Job Location: Ludhiana

Experience Required: 2-3 Years

Key Roles and Responsibilities:

 Oversee day-to-day office operations, ensuring a clean, safe, and efficient work environment.

 Manage vendor coordination, office maintenance, procurement, and asset inventory.

 Handle front desk activities, visitor management, and general administrative support.

 Coordinate staff attendance, leave tracking, and office discipline in collaboration with HR Manager.

 Assist in employee onboarding, documentation, and exit formalities.

 Manage petty cash, office expenses, reimbursements, and vendor payments.

 Maintain accurate records of purchases, bills, and administrative expenditures.

 Coordinate IT, facility, and infrastructure support for smooth office functioning.

 Organize internal meetings, celebrations, and employee engagement events.

 Employee Grievance Handling and Documentation: Address and document employee grievances promptly, promoting a fair and respectful work environment for all employees.

Behavioural Characteristics:

 Organized, reliable, and approachable.

 Positive attitude with a sense of accountability.

 Team player with a proactive and professional.

 Exceptional Communication Skills

 Problem-Solving Aptitude

 Relationship Building

 Ethical and Compliance-Oriented

 Time Management and Prioritization

Must Have Skills:

 Proven track record in a similar front office and office management role in Service Industry.

 Exceptional organizational and interpersonal abilities.

 Capability to function autonomously and as part of a collaborative team.

 Strong understanding of office administration and coordination.

 Working knowledge of basic accounting and expense management.

 Excellent communication and follow-up skills.

 Proficiency in MS Office (Excel, Word, Outlook) and Google Workspace.

 Understanding of HR policies and employee documentation.

Good-to-Have Skills:

 Experience with Tally or accounting software.

 Familiarity with HR tools, job portals, or ATS systems.

 Exposure to vendor negotiations and facility management.

 Event planning or employee engagement coordination experience.

Education:

 Bachelor’s degree in Commerce, Business Administration, or a related field.

 Additional certification in Office Management, HR, or Accounting will be a plus.

Job Type: Full-time

Pay: ₹10,000.00 - ₹30,000.00 per month

Work Location: In person