HR Admin Executive

Job Overview

Key Responsibilities

• Recruitment Support:
• Assist in posting job openings on various job boards and social media platforms.
• Screen resumes, schedule interviews, and coordinate with hiring managers.
• Maintain a database of potential candidates for future openings.
• Onboarding & Offboarding:
• Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
• Prepare and manage employment contracts and other related documents.
• Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.
• Employee Engagement & Welfare:
• Assist in organizing employee engagement activities, training sessions, and team-building events.
• Monitor and address employee well-being and work-life balance issues.
• General HR Administrative Support:
• Assist the HR team with day-to-day administrative tasks and HR projects.
• Handle HR-related correspondence, such as communication to employees about important updates and reminders.
• Maintain HR files, templates, and documentation
• Office Management:
• Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
• Ensure the office is clean, organized, and conducive to a productive work environment.
• Liaise with vendors and service providers for office maintenance and supply replenishment.
• Handle incoming and outgoing mail and packages, and distribute accordingly.
• Communication & Support:
• Serve as the first point of contact for visitors, phone calls, and general inquiries.
• Assist in coordinating internal communication and announcements.
• Provide administrative support to senior management or department heads as needed.
  

Required Qualifications & Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 6 Months to 1 years of experience in HR administration or related field, ideally within a digital marketing or creative industry.
• Strong knowledge of HR processes, including recruitment, onboarding, and employee benefits.
• Excellent communication, organizational, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRMS tools.
• A proactive approach, detail-oriented, and a team player.