HR & Admin Assistant

Job Title:

About the Role:

HR Assistant

The candidate must have excellent written and spoken English

Key Responsibilities:

Recruitment Support

• Draft and publish job advertisements across various online platforms.
• Monitor applications, maintain candidate trackers, and coordinate interview schedules.
• Communicate with candidates regarding interviews, offer letters, and onboarding requirements.

Onboarding & Offboarding

• Collect, verify, and organize new hire documentation.
• Create and maintain digital employee records.
• Support exit procedures and offboarding documentation.

HR Administration

• Maintain employee data, trackers, and HR documentation.
• Format HR policies, templates, and official communications.
• Ensure GDPR compliance and data confidentiality.

Performance & Attendance Tracking

• Maintain PDR (Performance Development Review) and Probation review schedules and records.
• Track annual leave, absences, and generate leave reports.
• Flag attendance or leave discrepancies to the HR Lead.

Employee Relations Support

• Record and prepare meeting minutes for HR or disciplinary discussions.
• Draft HR correspondence and maintain secure storage of sensitive files.

Coordination & Communication

• Manage HR inbox and follow up on pending tasks.
• Schedule HR meetings, PDRs, and check-ins using shared calendars.
• Provide timely updates on assigned tasks and meet all HR deadlines.

Skills & Qualifications:

• Master's degree in Human Resources, Business Administration, or related field.
• MSW-HR, MBA -HR, MA-HRM
• 35 years of experience in HR coordination, recruitment, or admin support.
• Strong knowledge of MS Office / Google Workspace tools.
• Excellent written and verbal communication skills.
• Attention to detail, confidentiality, and organizational efficiency.
• Ability to manage time-sensitive tasks independently in a remote setup.

Tools & Platforms:

• Google Drive / OneDrive
• Spreadsheets (Google Sheets/ Excel/Teams)
• HR Documentation Platforms
• Email and Calendar Management Tools

Work Schedule:

• Flexible working hours to align with UK operations.
• Must provide daily or weekly task updates to the HR Lead.