Global Mobility Associate (Non-US)

Role & responsibilities

• Managing end to end Immigration Work Permit processes for India outbound and inbound movement to countries such as APAC region (Australia, Japan, China, Singapore, Thailand, Taiwan, Indonesia, European countries Germany, Sweden, UK, Netherlands, Belgium, France, Poland, other EU nations, UAE, Saudi Arabia -

  Efficiently manage the acquisition of work permits for employees across the regions and ensuring compliance with local regulations.

• Overseeing Onsite Deputation:

  Coordinate and streamline the onsite deputation process, ensuring smooth transitions and adherence to company policies.

• Securing Dependent Permits

  : Obtain necessary permits for employees' family members, facilitating their relocation and settlement.

• Guiding and Tracking Residence Permits

  : Provide guidance and track the residence permit process for employees and their family members, ensuring timely and accurate completion.

• Managing Work Permit Extensions

  : Ensure timely filing of work permit extensions for employees and their families by tracking visa expiry dates, communicating with employees and managers, obtaining necessary approvals, and updating records.

• Handling De-Registration and Permit Cancellations

  : Manage de-registration and work permit cancellations, including notifying authorities of any material changes or changes in circumstances.

• Managing Heldpdesk Queries

  : Address and resolve queries related to undertakings, recoveries, and the Compass system, providing timely and accurate information.

• Conducting Audits and Record Keeping

  : Perform regular audits, maintain Management Information Systems (MIS), and ensure meticulous record-keeping for compliance and reporting purposes.

• Invoice Verification and Clearance

  : Review and clear over 40 invoices from on a monthly basis, ensuring accuracy and timely payments.

• Tracking and Processing Visa Extensions

  : Monitor and process extensions for work permits and dependent visas, ensuring uninterrupted legal status for employees and their families.

• Managing Exit Clearances

  : Oversee the exit clearance process, ensuring all necessary procedures are completed for departing employees for Mumbai and Pune based employees

• Ensuring Standard Compliance

  : Conduct compliance checks for APAC countries and updating the Standard Compliance Portal to maintain high standards of regulatory adherence.

• Conducting Briefing and Orientation Sessions

  : Provide comprehensive briefing and orientation sessions for each visa applicant, covering visa application procedures and immigration guidelines for travel.

• Business Visa Processing:

• Manage business visa applications for employees traveling to non-USA countries, specifically for Mumbai and Pune-based employees. Guiding them on the process, documentation and filing the visa application forms and addressing their queries. Validating and performing the due diligence of the business visa requirement as per the compliance requirement and ensuring only valid cases are taken forward for visa processing.

• Data Management & System Updates

• Maintain and update immigration-related records and systems to ensure compliance and accuracy in COMPASS portal

• Weekly / Monthly and Adhoc Reports

• Maintain and provide weekly, monthly or Quarterly MIS reports as per the management requirement.

Preferred candidate profile

• Bachelor's or master's degree in law mandatory.
• 2-6 years of experience in handling non-US immigration processes, preferably in a multinational or consulting environment.
• Strong understanding of global immigration laws and procedures.
• Excellent communication and stakeholder management skills.
• Proficiency in MS Office and experience with HRIS or mobility platforms is a plus.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience working with immigration consultants or legal firms.
• Exposure to global mobility or international HR operations.