Job
Description
Jobs & Responsibilities: To ensure purchasing for all the Medical- Surgical, Engineering, Diagnostic & Administrative materials at optimum cost & without affecting quality & service parameters for an uninterrupted supply chain. Set goals and objectives for the purchasing function in consultation with Director & Ops Managers To carry out Materials Planning for Medical Consumable, General Consumable, printing Stationary, General Stationary in consultation with the user departments & studying past trends of consumption-budgeted growth To look after Purchasing of Equipment, Furniture, Medical Consumables, General Consumable, printing Stationary, General Stationary, Bio medical spares, Maintenance spares, House keeping material and any other item required for the Company To ensure that all the items are procured as per Company guidelines within the frame of SOPs and at the approved rates; so as to achieve budgeted Cost Reduction in the desired timeframe. Co-ordinate with other centers for implementation of uniform rates. Taking Prior Approval From Directors for all CAPEX and any non standard item and take procurement action after approval. To approve the Purchase Orders in ERP module for Medical Consumable, General Consumable, printing Stationary, General Stationary, Bio medical spares, Maintenance spares, House keeping material and any other item required for the Company. To carry out Standardization, Variety Reduction, Value Engineering/Analysis on an ongoing basis for cost reduction & also to enhance quality- service parameters. To act as a tracker for all the facilities in the region to ensure uniformity in rates, brands & vendors for A & B Class materials and also for implementation of uniform rates- policies. Co-ordinate with Operations & Center Heads to arrive at EOQ, ROQ, ROL, minimum and maximum stock levels and implement the same in ERP for scientific Inventory / Supply Chain Management. Establishes and implements standards of performances and productivity for purchasing personnel. To ensure proper recordkeeping of purchasing documents with Audit Trail. To track Non moving and slow moving items with support of Officer Stores and take decisions on returning of goods / transferring to other group hospital where such items are required. To orient, guide & train purchasing personnel. Promotes good employee relation and interdepartmental relations. To generate & report purchasing MIS on periodic basis as required by management. To carry out ABC & XYZ analysis on regular intervals to understand trend of spend & implement SCM practices GENERAL PURCHASES: 1st Step Defining Re-order Level [ROL] & Re Order Quantity [ROQ] ROL & ROQ should be defined in the following chronological order: Based on the Past three month’s consumption ROL should be auto calculated for 15 days stock ROQ should be half of ROL, taking care of the pack size available ROL of the Central Warehouse will be sum of the ROQ of all the warehouses. Re-order or Purchases will be contingent upon lead time, pack size, double of reorder level 2nd Step Vendor Approval and Creation in AX The Direct/Prime vendors and their Prices for all the items have to be approved by the Directors. Any change in price needs the approval of Directors as well. After approval of the same, vendor code need to be created in the AX with necessary details Maximum of Inventory items are purchased through M/s. RA Enterprises and from other Direct Vendors. 3rd Step Issue of Purchase Order [PO] Purchase Order should be issued for each and every item of Inventory PO should be issued to RA Enterprises or to Direct Vendors as the case may be. Before Preparation of PO, based on the ROL & ROQ of Central Warehouse, List of Items to be purchased from RA, Direct vendor or other Primary or Secondary Vendor with price has to be approved by the Directors PO can be Auto Generated from AX for regular items as listed in the system for BOM and Non BOM items Auto generation of PO will depend on the BOM setup for tests of a department Items allowed in a department The ROL and ROQ for the items in a particular warehouse All PO’s will be generated on the Primary vendor with the price set up in AX, with all PO’s to have the name of the Sub Vendor mentioned on it. Manual PO is usually generated when any new machine or item is purchased for any department PO once generated will be checked by the authorized person for the following To check whether PO is as per ROL/ROQ Vendor Selection is as per the list RA or Direct Vendor Price & Delivery Terms To test check for consumption of requested items in last 7/15 days (for high value items) Previous order/receipt of similar material Show more Show less
