Founders Office Executive Assistant

Executive Assistant (Softbay)

Location:

Type:

About the Role

Executive Assistant

hybrid role

We’re looking for someone dependable, detail-oriented, and quietly efficient — someone who understands numbers, organization, and people.

Key Responsibilities

Accounting & Financial Coordination (Primary Focus)

• Manage daily and monthly accounting activities (invoices, vendor payments, reimbursements).
• Coordinate with CA/accounting firm for

  GST, TDS, and statutory filings

  .
• Maintain proper records for

  bills, vendor contracts, purchase orders, and expense sheets

  .
• Track budgets, petty cash, and ensure timely reconciliations.
• Prepare simple MIS reports or expense summaries for the founder.
• Ensure financial data is organized and accessible for audits and reporting.

Office & Operations Management

• Oversee day-to-day admin tasks, vendor coordination, and logistics.
• Maintain office records, agreements, and operational documentation.
• Support HR-related tasks (contracts, onboarding coordination, attendance tracking).
• Ensure smooth functioning of basic internal processes.

Executive & Assistance

• Manage the schedule, meetings, and communication.
• Draft and respond to business emails and follow-ups.
• Track deliverables and remind the founder/team of priorities.
• Handle personal tasks such as bill payments, renewals, and travel bookings.
• Maintain confidentiality at all times.

What We’re Looking For

• 3–6 years

  of experience in

  accounting or office administration

  (India-based experience required).
• Strong knowledge of

  Tally, GST, TDS, and general bookkeeping

  .
• Exposure to vendor management, invoicing, and working with accountants/consultants.
• Excellent organization and communication skills.
• Comfortable juggling multiple priorities and working independently.
• Tech-friendly — familiar with Excel, Google Sheets, and basic workflow tools (Slack, Notion, etc.).
• Professional yet approachable; someone who thrives in a founder-led setup.

Why Join Softbay?

Founder’s Office position

It’s ideal for someone who enjoys a mix of structure and flexibility, who takes ownership, and who finds satisfaction in knowing things are running right — financially and operationally.

We value reliability, attention to detail, and integrity above all else.