Founders Office Executive Assistant

6 years

0 Lacs

Posted:1 day ago| Platform: Linkedin logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Executive Assistant (Softbay)

Location:

Type:


About the Role

Executive Assistant


hybrid role


We’re looking for someone dependable, detail-oriented, and quietly efficient — someone who understands numbers, organization, and people.


Key Responsibilities

Accounting & Financial Coordination (Primary Focus)

  • Manage daily and monthly accounting activities (invoices, vendor payments, reimbursements).
  • Coordinate with CA/accounting firm for

    GST, TDS, and statutory filings

    .
  • Maintain proper records for

    bills, vendor contracts, purchase orders, and expense sheets

    .
  • Track budgets, petty cash, and ensure timely reconciliations.
  • Prepare simple MIS reports or expense summaries for the founder.
  • Ensure financial data is organized and accessible for audits and reporting.


Office & Operations Management

  • Oversee day-to-day admin tasks, vendor coordination, and logistics.
  • Maintain office records, agreements, and operational documentation.
  • Support HR-related tasks (contracts, onboarding coordination, attendance tracking).
  • Ensure smooth functioning of basic internal processes.


Executive & Assistance

  • Manage the schedule, meetings, and communication.
  • Draft and respond to business emails and follow-ups.
  • Track deliverables and remind the founder/team of priorities.
  • Handle personal tasks such as bill payments, renewals, and travel bookings.
  • Maintain confidentiality at all times.


What We’re Looking For

  • 3–6 years

    of experience in

    accounting or office administration

    (India-based experience required).
  • Strong knowledge of

    Tally, GST, TDS, and general bookkeeping

    .
  • Exposure to vendor management, invoicing, and working with accountants/consultants.
  • Excellent organization and communication skills.
  • Comfortable juggling multiple priorities and working independently.
  • Tech-friendly — familiar with Excel, Google Sheets, and basic workflow tools (Slack, Notion, etc.).
  • Professional yet approachable; someone who thrives in a founder-led setup.


Why Join Softbay?

Founder’s Office position

It’s ideal for someone who enjoys a mix of structure and flexibility, who takes ownership, and who finds satisfaction in knowing things are running right — financially and operationally.

We value reliability, attention to detail, and integrity above all else.


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