Company Description
"Why work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
- Change Management – Generates activity and seeks new challenges to improve work performance; Demonstrate an optimistic outlook and recovers quickly from failure.
- Commercial Awareness – Shows awareness of markets and ensures up-to-date knowledge of competitive environment; Demonstrates an awareness of new business opportunities and seizes and acts upon them; Is aware of financial issues such as revenue enhancement, costs, profits / losses cash flow etc; Identifies opportunities to ensure sustainable profit growth is achieved through implementing cost-effective methods.
- Decision Making – Makes sound decisions quickly under pressure; Takes calculated risks based on adequate information and analysis; Makes a rational, balanced judgments on the basis of available information.
- Organisation Savvy – Maintains awareness of organizational structure and goals; Accurately identifies and effectively presents the key points of an argument; Promotes ideas; Establishes links with people within and outside the business and uses this network for the organisation’s advantage.
- Problem Solving – Reconciles conflict and probes for information for more in-depth relevant information for decision-making; Analyses numerical data and relevant sources of information in order to draw appropriate conclusions and check facts to establish causes and effects; Produces new ideas and a rang of solutions to meet the demands of the situation.
- Strategic Orientation – Selects the most appropriate tactic(s) from a range of alternatives and conveys the plan to others; Sets organizational strategy in line with organizational vision and uses multiple, relevant resources to achieve objectives; Negotiates with a variety of approaches.
Main Duties And Scope Of Role
To supervise and contribute in the functions of Accounts Payable within the Accounting Department at ibis Mumbai Vikhroli, ibis Navi Mumbai, ensuring that all accounting transactions covering various activities of the hotel are properly and accurately recorded in accordance with Accor’s Policies & Procedures and local regulations.
- To provide an effective system to track Accounts Payable for effective Cash Flow management
- To provide a summary of the vendors ageing report on a monthly basis.
- To audit price and quantity variances as per daily Receiving Variance Report.
- To prepare monthly accruals for goods and services received, but not invoiced.
- To prepare month‑end closing journal entries and schedules for Accounts Payable.
- To handle payroll management as directed by FC’s.
General Ledger /M.I.S.
- To maintain and record all general ledger accounts.
- To prepare monthly journal entries.
- To prepare and maintain schedules and analyses for all accounts.
- To assist the FC’s in all stages leading to the preparation of all monthly financial reports and analyses.
- To assist in the preparation of Returns and special statistical reports as assigned by the FC’s.
- To assist in the compilation of departmental budgets, forecasts and business plan.
- To assist in implementing and streamlining the internal control procedures covering all activities of the hotel.
General
- To know and observe the credit policies of Accor to assist in establishing and compiling clear and well-defined credit procedures for all positions in a formal Credit Manual.
- To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
- To report for duty punctually wearing the correct uniform at all times.
- To maintain a high standard of personal appearance and hygiene at all times.
- To maintain a good rapport and working relationship with staff in the outlet and all other departments.
- To attend and contribute to all staff meetings Departmental and Hotel Training as scheduled and other related activities.
- To fully support the Departmental Training Function in the Department assigned.
- To undertake any reasonable tasks and secondary duties as assigned by the Asst Director of Finance.
- To respond to any changes in the Accounting & Finance function as dictated by the hotel..
- To project at all times a positive and motivated attitude and exercise self control.
- To handle guest and employee inquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests.
- To be discreet and keep observations confidential and report to the Manager-Finance.
- To ensure that the Place of Work and surrounding area is kept clean and organized at all times.
- The Finance Team Leader has to share a schedule to the FC's of the properties in advance for visits. The number of visits will be between 4-6 visits in initial period . Based on simulation for 2-3 months, the fixed no of visits will be provided.
Accounts Payable Work Processes
Daily work ( 2 hrs – max 3 hrs a day )
Recording of material purchases goods received and payableBooking of Services Invoices.
As and When ( 1 hour max in a month)
Vendor Creation form and Master file updating.Debit Note bookingExpense Claim FileForeign remittances and due diligenceAny other work as and when decided
Taxation ( 1 day in a month)
GSTR3B & GSTR- 2A Reco
Weekly Schedule ( twice – 9 hrs )
Petty Cash ReplenishmentPayment ProcessingBeneficiary Code upload in banksPayment BackupPayment uploadsBank Reconciliation - reviewed and entries to be cleared weeklyStatutory Working & Challan payments – as per due-datesEnergy payments – as per due-dates
Quarterly( can be done monthly)
Statutory Audit Schedules – Most workings are completed with monthly Asset & Liability reconciliationsMSME DeclarationForeign Remittances working
Yearly once
Tax Audit SchedulesBudget - Upload Files, Extraction sheet & Final Budget Excel
Month End
Salary Upload Sheet Includes
Salary Entry, GM Salary, Variable & Statutory Bonus Entry for employees & contractors, Leave & gratuity accruals.
Entries
Accruals & Consumption – mails, back-ups & entriesInventory reconciliation ( Covers & Soft Beverage transfer) - nullifiedCovers updateProvision for bad-debtsManagement Fees, FF&E entryMIS Finalization & EOM uploadClose period before leaving
Asset And Liabilities Reconciliation
Creditors Aging, Advance to Supplier, Prepaid , Security Deposits, Inter-unit balances, Capex checking.
Monthly Reports
FF&E Working, AAPC Invoices & Working, Rent Working if anyData for Analysis ( AP, AR Ageing, Fixed Cost, Cash-flow, Marketing Provision, COVID related expenses)Mail for Contract renewals
